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Leadership Advice for 2022: 'Don't Be the Superhero'

How does a company like Prudential Financial, which has been around for a century and a half, adapt to the modern world? The company’s secret to innovation lies in re-evaluating how work gets done and developing empathetic leadership. That’s according to Prudential VP Alan Morales, who has an unusually forward-looking title at the company: head of transformative change for the future of work. In a conversation with Time Staff Writer Raisa Bruner at From Day One’s December virtual conference on the future of work, Morales shared how a company as vast as Prudential, which manages more than $1 trillion in assets and has more than 40,000 employees, keeps up with digital transformation and evolving work environments. “Change is often thought of as incremental, whereas transformation is radical,” Morales said. “How do we focus on the people side of change?” It requires the employees in all business units and corporate functions to think creatively and challenge inefficiencies in the way they work. This means finding areas of work that are redundant, bypassing typical bureaucratic practices, and enabling flexible work options, he said. Employees should be encouraged to blur the boundaries of their typical job functions and value the perspective and suggestions of all team members. “This creates more equity in teams and lets you focus on the end goal–you can react to changes more quickly. If we focus on the results and less on the bureaucracy and paperwork, it allows us to perform better,” said Morales. The Value of Empathetic Leadership The most critical aspect of successfully transforming companies and employees is impactful leadership–by simply being human.. “Be relatable,” Morales said. “Be vulnerable. Remind yourself that you’re a human being. Don’t be the superhero.” Speaking on empathetic leadership, from left: Alan Morales of Prudential Financial and moderator Raisa Bruner of Time (Image by From Day One) Among leadership, there is often a desire to protect employees by not sharing difficulties and challenges, or failing to acknowledge that they don’t have all the answers. This instinct is not productive, Morales said. “You’re not giving them the benefit of the doubt that they can understand and comprehend that. They're undergoing their own changes and can relate, and they can help you find the answers, and they can help take care of you,” he said. While the blurring of work life and home life during the pandemic created many stresses, Morales said that an upside is often increased empathy and vulnerability among teams. This can free people to make comments and suggestions that they may not have felt comfortable making previously. “You’re becoming more authentic,” Alan said. “You’re taking down the politically correct answers, and you’re doing what makes sense. That resonates with people and it creates trust.” Helping People Grow Through Change Although companies were forced during the pandemic to transition to remote work with little lead time and abandon typical workflow practices, it didn’t prevent customer support needs from mounting. “In our business, a lot of retirement accounts, insurance accounts, withdrawals were being made as a result of job loss, medical needs. Our customer needs skyrocketed, and we were under a lot of duress,” Alan said. The company’s services were in demand, but because of changes in the global workforce, the pool of skilled workers was smaller. To appropriately address the needs of customers and support staff, Prudential was forced to become less risk-averse and develop quick, creative solutions. In addition to rethinking business practices and leadership, Prudential is reinventing its recruiting tactics, particularly to attract the more purpose-driven Generation Z, whose members are now entering the workforce. To Gen Z, “Titles don’t matter as much as purpose and outcomes, and experiences that are fulfilling. As a result of that, the type of leadership around hierarchy has got to go,” Morales said. “People will perform because they want to, not because they have to, or for a paycheck.” The way forward? To find continued success, businesses must be prepared to constantly evolve and change their objectives, practices, and leadership. “It’s now at a point where we are saying we [employees] are equal to customers,” Alan said. “If you actually enhance the employee experience, it enhances the customer experience. There’s a direct relation between the two.” Tania Rahman is a native New Yorker who works at the intersection of digital marketing and tech. She enjoys writing both news stories and fiction, hot chocolate on cold days, reading, live music, and learning new things.

Tania Rahman | January 04, 2022

Working From Home: How the Revolution Can Work for You

When journalist Charlie Warzel began working from home for the first time, “it was kind of a disaster,” he recalled. “I envisioned wrongly that work-from-home was a perk, a privilege that had to be earned all the time.” In going above and beyond to show his bosses he was still productive, any semblance of a healthy work-life balance fell apart. Warzel and Anne Helen Petersen are co-authors of the new book Out of Office: The Big Problem and Bigger Promise of Working From Home, in which they explore long-held assumptions about work and questions that should drive the evolution of remote work in a post-Covid world. The book is based on research, reporting, and their own experience living and working together from their Montana home. As part of From Day One’s December virtual conference on the future of work, they joined Bryan Walsh, the editor of Future Perfect on Vox, for a conversation on how we can chart a new path forward without the burdens of commuting and the demands of jam-packed work schedules that no longer make sense. Petersen kicked off the conversation off by stressing that remote work during the pandemic is not a reflection of what healthy work-from-home schedules can look like. “Most people I know had an experience of long pockets of time without childcare, or the inability to leave your home and work with anyone else, so you’re really lonely and you feel mired in the same routines,” she said. “In the future of flexible work, there are so many ways to arrange it.” Offering insights on remote work, from left: co-authors Anne Helen Petersen and Charlie Warzel, with moderator Bryan Walsh of Future Perfect on Vox (Image by From Day One) Warzel’s work-from-home schedule got better after “difficult conversations” about how to make use of his newly flexible working arrangement. A simple realization–that he enjoyed a midday workout–helped him arrange his workday in a way that felt healthier and left more room for priorities outside work. “There’s no silver-bullet solution to any of this, and it’s actually really hard,” Warzel said of finding the right mix. “It’s a constant process of maintenance. I think of it like a personal inventory in asking myself who I am outside of work.” As a way to create more structure for working at home, many HR experts have offered this prescription for workers: set more boundaries between life and work. Yet Warzel and Petersen are wary of asking workers to rely only on that idea, since it places the responsibility on each employee to set personal boundaries and push back against their managers. “Boundaries are easily breakable and when they do break, it’s the individual’s fault for not upholding them,” Petersen said. They instead use the term “guardrails” that should be maintained by the employer. “They’re part of the organization’s infrastructure to keep people from working all the time,” she said. Guardrails must not only be woven into the structure of the organization, they should be respected by top leadership. And they should be practiced as a rule throughout the company. “If someone breaks that rule, it means a manager takes them aside and says it doesn’t make you a better worker, you’re intruding on a time of rest and recharge that your coworkers have,” Warzel said. Their book details the history of office work and particularly of middle managers, who companies began downsizing in the 1970s and ’80s. People in middle management now receive little training, Petersen said. This is a problem, since “they’re actually the connective tissue between the executive layer and the workers,” Warzel pointed out. “And right now, there’s such distrust between those two groups.” That connective tissue is needed for such a major shift in how people work and begin arranging their work lives from home. The move to out-of-office work has significant potential for progress in diversity and inclusion, the authors asserted, pointing out that the office has never been a culturally neutral space: “The dominant culture has been very white and very masculine,” Petersen said. Remote work offers a new environment for an increasingly diverse workforce. “The reason why we see so many bad managers drag people back into the office is that it’s the space where they’re most comfortable,” Warzel added. The pair shared advice for companies hiring young workers into the work-from-home environment. Petersen encouraged empathy and intentional mentorship. She also stressed that these employees should have “a clear, tangible understanding of what they should be doing.” Setting clear expectations, however, is good practice for all employees. The book highlights Twitter and Dropbox as employers for being upfront about making changes in the workplace, acknowledging they’ll make mistakes, and promising to address them. “This is a multi-year, if not multi-decade process of reinventing some of those traditional workflows,” Warzel said. The conversation wrapped with Warzel and Petersen’s own tips for healthy work-life balance from their own home. “We’re thinking in terms of rhythms of the week and the year,” Petersen said. “Winter is a time of concentrated work, and summer is a time where our favorite things that aren’t work are happening.” As workers look to find their own approaches, Warzel advised, “don’t beat oneself up about getting any of these right or wrong.” He continued, “Be very kind to yourself in this, and try to be mindful of it. Don’t say, ‘Screw it, I’ll work all the time and who cares.’” Emily Nonko is a Brooklyn, NY-based reporter who writes about real estate, architecture, urbanism and design. Her work has appeared in the Wall Street Journal, New York magazine, Curbed and other publications.

Emily Nonko | December 31, 2021

How to Improve the Dialogue Between Workers and Bosses

As the pandemic keeps many co-workers physically separated, one thing can help bind them together: good communication. New digital tools have come along at just the right time, but the human factor is crucial. “Build the trust before you need it,” said Robyn Henderson, the director of internal communications at General Motors, who asserts that better communication between workers and managers starts with personal rapport. Managers can’t expect employees to approach them with problems or ask for help if workers don’t know them on some personal level, Henderson said. This is difficult in a distributed workforce, since many direct reports have never met their manager face to face. In a recent panel discussion titled “Promoting a Better Dialogue Between Workers and Bosses,” part of From Day One's December virtual conference on the future of work, four expert panelists talked about why the issue is especially urgent at a time of employee restlessness and potential alienation. “As everyone is deep into remote and hybrid virtual work, communication is ever-more important,” said Dave Landa, CEO of Kintone, a company that builds team communication software. “If we don't make communication happen very intentionally using the digital tools that are out there, I think we run the risk of falling into silos and feeling alone.” Rach SebellShavit, VP of coaching impact at the virtual coaching platform AceUp, said better communication is a way to prevent the malaise of the moment: burnout. “We need to better support individuals at all levels of organizations in 2022,” she said. Building Personal Bonds of Trust Establishing rapport can begin with simple, non-work-related discussions. In a recent one-on-one meeting at GM, Henderson said, she chatted about family holiday traditions with a colleague who comes from a different background than her own. “It just gives that opportunity to get to know someone on a more personal level. So if there is a difficult conversation in the future, there's a little bit more of a relationship there.” A conversation on communication, top row from left: moderator Emily McCrary-Ruiz-Esparza, Cindy Alisesky of GSK, and Robyn Henderson of General Motors. Bottom row: Rach SebelShavitt of AceUp and Dave Landa of Kintone (Image by From Day One) Continue opening the door by asking employees to give feedback at the close of a meeting, Henderson said, recommending questions like: What did you like about this meeting? What did you not like? What did you expect that you didn't see? Was there anything that caught you off guard? “Doing those things in the regular day-to-day can prove that you're ready to hear something that somebody might think,” Henderson said. In the chain of command at a company, who needs to ask employees to give feedback? It’s fine if the request for open communication comes from the C-suite, said Cindy Alisesky, VP of HR transformation at the global health care company GlaxoSmithKline (GSK), but it has to be reinforced by managers. “It has to come from the individual's direct manager or leader, hands down,” she said. “It's about opening up that dialogue, opening up that trust and allowing people to enter into the conversation. And if they're not, you have to invite them in. You need to keep inviting them in until they feel that level of comfort.” At GSK, Alisesky reintroduced a standard ingredient of in-office workplace culture: the casual conversation at the coffee maker. Hers is an optional, virtual meeting where attendees are free to discuss anything not related to work. “What that did was just create that sense of trust, so when those individuals needed something from me, they felt comfortable coming and saying, ‘I need to take time off for this,’ or ‘I'm having difficulty with that,’ or ‘Can you help me prioritize this?’ or ‘Oh, my gosh, we have a big issue.’ You really want them to be able to come with issues. A lot of times employees are afraid to do that.” Establishing Psychological Safety For managers to facilitate open conversations in a responsible way, they should understand the need to lower the perception of risk about speaking up. As SebellShavit defined the concept: “Psychological safety is enabling everyone to show up and bring themselves, their best selves, to work every day, feeling confident that they're going to be respected, feeling confident that they're going to feel included, and that when they speak up, they won't be retaliated against.” SebellShavit said managers should be coached to ask good and appropriate questions and help workers remove their own obstacles. This can be part of a corporate culture with a “growth mindset,” one that makes plenty of room for mistakes. “If everything is a zero-sum, then there isn't a lot of psychological safety around failure. How do you help people understand that failure is real and it's going to happen? How do you learn from it? How do you celebrate it?” Sharing a common workplace language also helps, Landa said. If people have the words to express themselves about tricky situations, they’ll do so more freely. “The more you have different department leads run their own problem-solving sessions, using our standardized verbiage or standardized nomenclature, people have a common language to raise issues in a more psychologically safe way, in a more respectful way. The more you train folks early in those processes, the more comfortable they are to deploy them.” The Benefits of a Better Dialogue  The opportunities for improvement are extraordinary, said the panelists, providing plenty of examples of how better communication has changed their companies. Kintone’s parent company, based in Japan, radically transformed the makeup of its board from three middle-aged founders to 17 seats filled by people age 23 to 52. Landa said that overnight, it became the company with the largest female board representation among companies listed on the Tokyo Stock Exchange. SebellShavit has seen product releases happen more smoothly and with more agility, thanks to steps toward better communication at AceUp. Similarly, at GSK, Alisesky’s team was able to quickly identify a problem, develop a list of possible solutions, and apply the best one. “Creating that environment where people feel comfortable coming and saying, ‘This isn't working, we need to change it, and by the way, we don't know what to change it to,’ is fantastic. That's what you want to hear as a leader,” Alisesky said. “You want to make sure that you can provide them with the support. They needed to come up with the right decision quickly, which they did.” And at GM, employees are now talking about their personal experiences as part of work conversations, Henderson observed. One employee made a presentation on disability awareness, another talked about their experience with anxiety. Both were unsolicited, but welcome. “Even though we didn't plan all those things, we didn't ask for each one of them, it really did open the door to have somebody start that conversation,” Henderson said. “It's come up in other topics as well. That to me feels like a movement that got started.” Emily McCrary-Ruiz-Esparza is a writer, editor, and content strategist based in Richmond, Va.

Emily McCrary-Ruiz-Esparza | December 29, 2021

Providing Financial Well-being for Workers at All Income Levels

When it comes to statistics about American workers and financial well-being, the numbers are striking: 63% of employees surveyed say their financial stress increased since the start of the pandemic, while 72% of millennials and 68% of Generation Z workers are more stressed than their older counterparts about money, according to a 2021 survey by the professional services firm PwC. Employees whose financial stress has increased during the pandemic are four times more likely to find it hard to meet monthly expenses on time and two times more likely to borrow savings from retirement, the poll showed. However, despite the obvious need for support in financial well-being, 90% of Americans don’t have access to professional financial guidance because they don’t meet the asset minimum typically required by advisory services, according to research by the financial well-being platform LearnLux. The urgent issue was the topic of discussion at a recent From Day One webinar titled, “Financial Well-being Solutions for Employees of All Income Levels: Hourly Workers, Executives, and Everyone in Between,” moderated by Fast Company staff editor Lydia Dishman. The lack of support, said Rebecca Liebman, co-founder and CEO of LearnLux, “has been a systemic problem for a long time, but Covid really magnified everyone’s financial insecurities and employers see that it’s the biggest burden people are carrying with them to work.” Recognizing the need, employers are increasingly bringing financial wellness into the overall benefits picture. “When we think about well-being, we think about financial well-being as a pillar of our overall focus. Whether it’s physical, emotional, social, and financial, it’s all very much connected,” said Kelley Elliott, VP of total rewards at Delta Air Lines. “We’ve been on a journey to really understand where can we have the biggest impact on supporting our employees. In an industry like the airline industry that has experienced more than 20 months of massive ups and downs, helping our employees recover from a financial and health perspective is where all of our focus is going right now.” One of the pandemic’s most stressful aspects for most employees has been the uncertainty. “For me, the last couple of years has highlighted something that many of us already know–mainly, that we have to plan for both the known and the unknown. And that financial wellness in particular really needs to have a focus of its own,” said Stephanie Mapp, manager of benefits and total rewards for Atlanta-based Aaron’s, a rent-to-own retailer. The conversation on financial well-being, top row from left: Martina Poet of Messer Construction Co. and Stephanie Mapp of Aaron's. Bottom row, from left: Rebecca Liebman of LearnLux, Kelley Elliott of Delta Air Lines, and moderator Lydia Dishman of Fast Company (Image by From Day One) Financial hardship struck in myriad ways during the pandemic, even for workers who kept their jobs. “Being in construction, we didn't stop working during the pandemic. So that's a benefit to our employees,” said Martina Poet, benefits administrator for Cincinnati-based Messer Construction Co. “However, many of our employees’ spouses experienced layoffs or they had to stay home to care for the children. There was a great impact on our employees.” So how can companies address the issue and offer more holistic financial well-being support, beyond paying competitive wages? Mapp said that “a cookie-cutter solution was not meeting our needs,” so Aaron's decided to bring on LearnLux to customize its financial well-being program, separate it from other wellness programs, and provide a more personalized approach. LearnLux's Liebman stressed the need to “level the playing field” when it comes to introducing employees to financial well-being, given that such resources had been traditionally reserved for top-earners. “At LearnLux, we pride ourselves on being the most accessible and equitable financial well-being program, and that means meeting people where they are,” she said. At Messer Construction, Poet said, the workforce ranges from entry-level workers, many of them carrying student loans, to employees nearing retirement. “We have executives, we have mid-careers, we have a whole host of different generations of employees in our company, not to mention we’re spanning multiple regions. Everybody's needs are so different.” In the case of Delta, financial well-being support extended to the voluntary layoffs the company did during the first year of Covid-19. “We had people who decided to voluntarily retire and leave the organization, and we partnered with Fidelity to do one-on-one coaching sessions to support the individual with this massive life decision,” Elliott said. The company is now developing a framework focused on financial literacy, financial stability, and financial freedom. “We’re building out the strategy of what it would take to move people through all those phases–some of it is coaching, support and education, some of it might look like new programs,” Elliott said. The panelists discussed the importance of fair pay and addressed the ever-growing wealth gap. At Messer, the company heard from employee feedback that compensation was a concern and has begun looking into pay gaps and inequities. “The company found some [gaps] and has started to address those,” Poet said. At Delta, the company had a part-time group of employees who were not receiving benefits “and we have since brought them into the fold,” said Elliott. “That was a really big action we took, because we didn’t feel it was the right treatment from a benefit-equity perspective.” Mapp stressed the importance of transparency about pay. “Many of the policies around pay are known; there are no secrets between different groups,” she said. Transparency extends to benefits, Mapp added, with her company creating a benefits hub that’s easily accessible. As Dishman pointed out, the increased interest in financial well-being has coincided not only with the pandemic but also the increasing competition for workers as the economy has rebounded. As a result, it can be a mutually beneficial offering as employers recruit new workers and seek to retain the ones already on board. “We take a very, very close look at how we compare to the industry,” Delta’s Kelley said. “We typically focus more on the airline industry, but right now, with this war for talent, we really had to focus much more broadly.” Added Liebman: “So many of our financial decisions are tied to our employer. In offering financial well-being resources, she said, “I’ve seen it help both the employer and employee and create systemic change across companies.” Emily Nonko is a Brooklyn, NY-based reporter who writes about real estate, architecture, urbanism and design. Her work has appeared in the Wall Street Journal, New York magazine, Curbed and other publications.

Emily Nonko | December 22, 2021

The Great Retention: How to Intensify Employee Loyalty

When Montserrat Salvany-Ferrer first moved to the U.S. a few years ago, the native Spaniard realized that her European work habits didn’t exactly align with American norms. For example, she said, “I’m not into night work. To me, when we’re done, we’re done. Tomorrow is another day. I’m not a doctor, so it’s not that someone is going to die under my hands if I don't do something today.” For Salvany-Ferrer, a VP of human resources for T-Systems, the culture clash opened her eyes in ways that serve her well today, when job flexibility is a prized value among employees. “One of the things that I had to work on was that assumption that everyone would be exactly the same as me,” she said. “I have one employee who enjoys working on a Sunday. At the beginning, I was so pushy, telling her she shouldn’t. And then I told myself, What am I doing? If she wants to work on a Sunday instead of Wednesday, why not? I find it personally very hard, but accepting and not prejudging that the other ones are exactly like I am has been helping in building those relations and bringing that intention into place.” Salvany-Ferrer made her candid comments during a panel discussion titled “The Great Retention: How Companies Can Intensify Employee Loyalty,” part of From Day One’s December virtual conference on the future of work in a time of rapid change. While much of the discussion about the Great Resignation has portrayed worker unhappiness as a root cause, panel moderator Lydia Dishman, a staff editor at Fast Company, pointed to research showing signs of hope for HR leaders trying to hang on to their workers. In fact, a vast majority of U.S. workers like their jobs, even as a record number quit them, according to data collected by Scott Schieman, professor of sociology at the University of Toronto. Among workers surveyed, a bit more than 16% said they weren’t satisfied with their jobs, only a small increase from surveys in 2002-18. Even so, the workers saying they were very likely to hunt for a new job reached 29%, up three points from the year before. The paradox of relatively happy workers still keeping their eyes open for a better gig would seem to offer an opportunity for corporate leaders to make a bigger effort to strengthen employee engagement and loyalty. Among the panel’s ideas: Be More Transparent, Especially at the Middle-manager Level “Two thirds of executives feel like they're being transparent with their employees, but only 42% [of the employees] agree,” said Sheela Subramanian, VP and co-founder of Future Forum, a Slack-affiliated consortium focused on the future of work. “To phrase that more positively, we see that employees who see employers being transparent are twice as excited about the future of the company.” Yet to effectively combat attrition, corporate leaders need to pay more attention to a particular employee cohort. “There's a specific target group we need to study more: the middle manager,” said Subramanian. “They've not been trained; they’re struggling across the board. This is an opportunity for us to better understand how our middle managers are doing and reskill them to lead with empathy rather than the traditional management training, which was around gatekeeping and status checks.” Measure Engagement in Multiple Ways With the move to remote work over the past two years, employers have resorted to a wide array of methods to gauge where the workforce is standing in terms of engagement, in the belief that it can be measured as a quantifiable metric. But to get a more comprehensive understanding, employers shoud take a three-pronged approach to assessing and promoting engagement, said Gabriela Mauch, VP of the Productivity Lab at ActivTrak, which makes workforce analytics software. An employee survey can take the pulse of overall sentiment, while ongoing dialogue in the forms of one-on-one conversations, team meetings, and forums can provide a snapshot of the current situation in a certain employee cohort and demographic. The third element, Mauch said, is the use of workplace analytics to discover data-driven insights. This can allow HR leaders to get ahead of burnout and disengagement, as they show how employees behave on a consistent basis over a certain period of time. Define What Flexibility Really Means Flexibility is more than specifying how many days a week an employee has to be physically present in the office. “It's where people work, when they work, and how they work,” said Paige McInerney, EVP and director of HR at Penguin Random House. That's straightforward, yet the hurdle can be trying to persuade managers to trust that, if a project needs to get from point A to point B, as long as the worker gets to point B effectively, the supervisor doesn’t need to micromanage and tell the worker exactly how to get there. “If they keep that level of control, the other flexibility prongs aren't ever going to work,” McInerney said. Speaking on employee retention, top row from left: moderator Lydia Dishman of Fast Company, Paige McInerney of Penguin Random House, and Montserrat Salvany-Ferrer of T-Systems. Bottom row, from left: Sarah Sheehan of Bravely, Sheila Subramanian of Future Forum, and Gabriela Mauch of ActivTrak (Image by From Day One) What are some of those flexibility prongs? “Here, within our organization, as well as in the guidance we give to our customers, we really look at flexibility as a trust-autonomy-empowerment triangle,” said Mauch. This can translate to being specific about expectations, while trusting about methods. “Clarity is kindness,” said Sarah Sheehan, president and co-founder of the coaching platform Bravely. “As we coach people through this moment, what we really focus on when we talk to clients is to go back to needs, but there’s also this sense of wellness that has to come into play here: We’ve been very successful but at what cost? It can harm our employees if we don’t set boundaries.” Flexibility in the workplace can't exist without work-life boundaries, but guardrails for managers are just as important. “Boundaries are something you need employees to set, but in order to do that you need to set guard rails on an executive level,” said Subramanian. “If you're saying you are completely empowered as an employee, but I, as an executive, am going to come into the office five days a week, everybody else is going to follow and this whole experiment is going to fail.” Make a Connection, Even in Remote Times Sheehan said she disagreed with an assertion posted by someone in her LinkedIn network that making real, human connection among work colleagues can’t be done remotely. Given everything stated above, that would seem to be a real problem in the struggle over attrition vs. retention. “It was thought-provoking. It keeps me up at night. I have over 50 employees I care deeply about,” she said. “One of the things we had to grapple with is the acceptance that it’s done, it’s over, we’re not going back,” she said in regard to the old way of working. “And one of the myths I am trying to debunk for myself is that you can’t create this connection remotely. What it requires is a level of intention we took for granted. It is possible, but you need a lot of work.” “It’s never going to look the same,” echoed McInerney, whose workforce now has the opportunity to work from anywhere in the U.S. “But that doesn't mean we can’t have a sense of community. We just need to be super, super intentional and make sure we have systems to enable this. Leaders need to model it.” Salvany-Ferrer offered a personal example: “One of the individuals I have the best relationship with is my peer in Singapore,” she said. “I've seen him literally once.” Angelica Frey is a writer and a translator based in Milan and Brooklyn.

Angelica Frey | December 21, 2021

Coaching for Impact: How to Inspire Change That Lasts

When we think of business coaching, we tend to think of an individual-based approach. Yet in order to have the biggest impact on both the person and the organization, coaching needs to take the larger team into account, as well. “When you deploy coaching at scale to individuals, and don't necessarily have a common framework to drive alignment on organizational goals, you end up coaching people in silos,” said Will Foussier, CEO and co-founder of the talent-management platform AceUp, who spoke in a workshop presentation at From Day One’s November virtual conference on upskilling, coaching, and recognition. The result of the silo effect is that team members will learn skills that will advance them, but they may act individually, possibly in dissonance with the interests of their peers and the organization. The conflicts that ensue can “increase frustration, and increase turnover,” Foussier said. Without that framework of common values, a company can miss a lot of opportunities to ensure that the outcome of coaching is more than the sum of its parts. In his workshop, Foussier spoke about the corporate urgency around upskilling and reskilling, the need for systemic coaching to drive organizational change, and the way to build lasting organizational leadership capabilities. Among the highlights: A Fresh Way of Thinking About Skills Needed Today In surveys in recent years, a vast majority of corporate leaders have said that reskilling and upskilling, especially when it comes to teaching leadership skills, represent the No. 1 management priority. Traditionally, business skills are divided into two types: “There are what we call technical skills, which often relates to the functional expertise of individuals, and there are the people skills, which relates to the behaviors that can foster collaboration and innovation in an organization,” Foussier said. However, the terms commonly used to differentiate them–hard skills vs. soft skills–are becoming outmoded. “The reason we're changing the semantic is because in today's economy, hard skills are considered soft in the sense that they're constantly becoming obsolete. And on the other end, the soft skills are really hard to build into your organizational structure. They are difficult to build, they take time to build, and they are the most critical for success in today's world of work.” Will Foussier, CEO and co-founder of AceUp (Photo courtesy of AceUp) In an IBM survey of more than 5,000 executives in which they were asked to rank the most important skills needed, the top four were behavioral, especially in the realm of flexibility and adaptability, Foussier said. This perception does not only come from the top, though. Studies have shown that younger workers playing a critical role in challenging the status quo–Generation Z and Millennials–have a particular interest in developing their emotional behavior. Those skills could address a critical need. “We've been talking a lot this year about not only empathy, but compassion, and the need for compassionate leadership as a way to understand what people are going through, to meet them where they are, and to help them cope with the disruption they are facing today,” Foussier said. “We need a type of leadership that is not necessarily stepping into problem solving, but can really empower others and help them coach others through the challenges they find at work.” The Promise of Coaching at Scale “If individuals don’t grow together, they are likely to grow apart,” said Foussier, quoting AceUp advisor Peter Hawkins, a management professor, author, and leading thinker on the topic of systemic coaching. This approach means that you need to appreciate the interdependent relationships between stakeholders when coaching an individual, Foussier said. “If you coach an individual without necessarily understanding how people evolve in the organization, you're not going to have the right impact for that individual. And so coaching all the stakeholders, being mindful of their interdependent relationships, is actually a necessary way to provide more value to each individual as well.” “One-on-one coaching is absolutely essential, and extremely impactful,” Foussier continued.  “But the most valuable solution when it comes to upskilling and reskilling, according to employees, is group coaching.” When all these coaching elements are combined with coordination by senior leadership on the company’s change-management initiatives, “you can actually turn around cultural transformation remarkably rapidly.” Yet benefits also accrue over time, research shows. “When individuals have been coached for a long time, and with alignment on organizational goals, you can see that they tend to convert negative interaction around them into positive interaction. You can see also that they are increasing the level of well-being of people around them. This is how we can move from supporting individuals to supporting the team, and the transformation of the organization.” Building Leadership Capabilities in the Whole Organization While a top-down approach to systemic change is necessary, since senior leadership has to identify the development goals of the organization, it’s not enough, Foussier said. “We complete it with a bottom-up approach, where leadership-development and behavioral-profile assessments are provided to every employee so that we can understand how they define their development needs and goals, how they define their most pressing challenges at work, and how they perceive the development needs of their team and the organization. This is going to help drive alignment at all levels, among all stakeholders, about the vision for change.” The purpose of this dynamic approach is to be “really zooming in on leadership and management competency gaps at all levels of the company,” Foussier said. Another benefit is inclusive leadership development, which can be amplified by diversity among the coaches. “It’s absolutely essential for us to have a very diverse profile of coaches in our network. And it is a point of pride that more than 40% of the coaches in our network are people of color.” Foussier concluded with a quote often attributed to the 20th Century management guru Peter Drucker: “Culture eats strategy for breakfast.” While both are needed, Foussier said, “you may not have the best strategy to win in your industry, but if you have the most effective, impactful company culture, you will always win. It’s your most impactful lever.” A company that’s showing the strength of culture right now, he said, is Microsoft, where CEO Satya Nadella has infused “a growth mindset” as the most important leadership principle at the company, one that reaches all levels of the organization. Editor's Note: From Day One thanks our partner for this workshop, AceUp. Angelica Frey is a writer and a translator based in Milan and Brooklyn.

Angelica Frey | December 09, 2021

The Power of Skills: Empowering Talent Transformation

It’s estimated there are more than 1 million distinct skills that workers can possess–and on top of that, the role of skills is always evolving. Given this overwhelming reality, how should workplaces approach skills-based hiring and upskilling? Colin Emerson, the customer success executive at Eightfold, a talent-intelligence platform, thinks it’s time for companies to rethink their approach. “Companies are struggling to use skills and manage their workforces with skills, and it’s a common thread for why many companies won’t be able to meet their talent needs in the coming years,” said Emerson in a presentation entitled, “The Power of Skills: Empowering Talent Transformation,” at From Day One’s November virtual conference on upskilling, coaching, and recognition. Emerson outlined why skills are hard to identify and empower within workplaces. The number of skills has exploded over time, he pointed out, and the relationship between skills and roles is always evolving. Tools like Grammarly have made people better writers, and changed the skill set of professional editors, he offered as an example. Skills also need context: “Suppose you’re talking about planning. There are skills related to being a building manager that are clearly different from being an event planner,” Emerson noted. “Planning may be the skill you’re talking about, but it’s very different based on the complexity of the role.” Companies that rely on a manually-built, skills-based system have found that it cannot keep pace with the complexity, context or evolution of skills–and Emerson put forth an alternative. “The traditional skills database doesn’t help you in understanding the skill itself,” he said. Emerson’s company, in contrast, takes an AI approach to breaking down the complexity of skills, with a deeper understanding of the relationships between skills, roles, and individuals. The goal is to match individuals to opportunities. Colin Emerson, customer success executive at Eightfold (Photo courtesy of Eightfold) More specifically, Eightfold utilizes “deep learning AI” to examine employee potential, capability, learnability, their fit to a role, and likelihood of success. The technology pulls from a global data set of more than 1 billion profiles, 1 million skills, and 1 million job titles. “When AI discovers the relationship among skills, between skills and roles, how skills change over time, and isn’t confused by issues of context, you can finally use skills the way you want to,” Emerson said. Eightfold has tackled the challenge using AI to manage workforce skills at scale, with the aim of delivering “personalized, meaningful, real-time experiences for thousands of unique employees,” Emerson said. Since each employee has their own workplace history, goals and aspirations, the use of “purpose-built artificial intelligence helps the employee immediately, and concretely, to understand the skills they need to step closer to their aspirations,” he said. The technology helps identify the skills an employee has in their current role, what skills still need to be developed, proactive pathways to fill those gaps, and finally, help in identifying aspirational roles. Employees are empowered to take control of their careers, managers have access to talent to execute business strategies, and business leaders can implement data-driven talent strategies at scale. It’s a culture shift, Emerson said, that ultimately encourages the development of rising skills: “You can imagine how this unlocks the potential of your employees, managers and business leaders so that they can develop in the service of your talent goals.” Editor's Note: From Day One thanks our partner who sponsored this thought-leadership spotlight, Eightfold. Emily Nonko is a Brooklyn, NY-based reporter who writes about real estate, architecture, urbanism and design. Her work has appeared in the Wall Street Journal, New York magazine, Curbed and other publications.

Emily Nonko | December 09, 2021

Teaching Corporate Leaders of the Future in a Hybrid Workplace

Even before the pandemic struck, Laurie Rebholz was trying to restructure learning and development at Citi, the global banking company. This was no small task, since Citi has more than 200,000 employees and the core curriculum had not been fully redesigned in more than a decade. Citi’s educational program still had a traditional structure of offsite learning seminars that lasted for days, said Rebholz, Citi’s head of global leadership and performance solutions. “Going on a three-day program is not really aligned with the way people choose to consume learning. People are used to having what they want, when they want,” she said, referring to such modern learning methods as YouTube videos, podcasts, and TED talks. The onset of Covid-19 put Rebholz’s agenda into overdrive, not just because employees were working remotely, but because they had to learn a whole new set of skills, she told Romesh Ratnesar, an editor at Bloomberg Opinion, in a one-on-one conversation at From Day One’s November virtual conference on upskilling, coaching, and recognition. As of March 13, 2020, stay-at-home orders for Citi workers meant that employees suddenly at a loss about how to conduct themselves in remote work were also being led by leaders and managers who had never led through this kind of crisis before. “We really had to think about how we could, quickly, create learning tools people could use in a practical way” in order to respond to a host of issues, said Rebholz. “How do you facilitate an inclusive meeting? How do you make sure voices are heard? How do you show empathy while still doing your job? How do we give people resources that meet them where they are?” This meant reassessing the educational program with the learner’s point of view in mind. “In meeting people where they are, we recognized that people in the work environment, unless they choose to go back to school, they don't necessarily want to go back to school.” She likened the way people think of traditional training programs with the way her son approaches his high-school learning environment: the student/trainee sits in the back, while an instructor imparts wisdom unilaterally. Maybe it will stick, maybe it won't. “It's the sage on the stage, facilitating what's important to people,” she said disapprovingly. Speaking on learning and education, from left: moderator Romesh Ratnesar of Bloomberg Opinion and Lauri Rebholz of Citi (Image by From Day One) Among other changes, Rebholz and her team resolved to democratize the educational process, giving learners a more active role and broader accessibility to courses. Previously, employees tended to know only about the programs to which they were invited. At the same time, Rebholz wanted to retain the best parts of the lab-style classroom experience, even in remote learning. “People learn sitting next to each other, and through experience,” which she said creates “the spark of creativity.” This happens at Citi with “someone in one of our investment teams meeting with somebody in one of our consumer-products teams, or somebody that happens to sit in legal or audit or HR,” she said. “All of them experience similar leadership challenges, and they deal with them very differently, but they spark a lot of great creativity and learning when they come together.” Rebholz looks forward to a time when learners can gather in physical settings again as workers gradually return to the office, as she started doing gradually over the summer. “We have not come back en masse yet, we're not offering larger groups, we're not there yet,” she said. As a global company, Citi has to make sure its curriculum befits the workforce across more than 100 countries. The solution is local HR partners who are qualified facilitators and are able to meet the needs of the local culture and language. Even so, she said, “you want that to be consistent. You want the right people to drive the right culture: while we design at the global table, we have representatives from each region, each product, each function, so that as we’re designing, we’re getting input.” It's an approach that is, in Rebholz's words, “as vanilla as it could be,” and it consists of a globally relevant program with different case studies per culture and region. Whether in-person or remote, one the challenges in learning-and-development programs is quantifying the value these initiatives have within the business organization in terms of impact. “It’s harder to make a direct correlation between the impact to our client or sales numbers and something that’s removed–that somebody took a class six months ago,” Rebholz said. Her team asks for feedback on the programs themselves, and then examines how many people are engaging in what they’ve been taught. “This year, thankfully, the numbers have gone up, so it’s a really good story that, as we transition to a more modularized and democratized approach, we saw more unique consumers of our content than we've ever seen before,” she said. “Again, it’s hard to say that because of the work my team did, our manager effectiveness index went up by X percent,” she reiterated, “But we know that when we pull a certain lever, it contributes to that.” Angelica Frey is a writer and a translator based in Milan and Brooklyn.

Angelica Frey | December 09, 2021

Why Recognition Is a Key to Building Connection

“The happier we are, the less likely we are to burn out, the more likely we are to have opportunities to feel our creative juices. And all of that means that people are going to be more engaged at work,” said Morgan Chaney in a recent presentation at From Day One’s recent virtual conference on upskilling, coaching, and recognition. Sounds great, but how can organizations achieve this lofty goal of maintaining employee happiness? One of the keys is to give them the recognition that they deserve for their work and efforts, said Chaney, senior director of marketing at Blueboard, a platform dedicated to fostering meaningful recognition opportunities in the workplace. Amidst the exodus of employees from the workforce known as the Great Resignation, one thing is clear: people across industries have become hyper-cognizant of the things that matter to them. This exit has been primarily driven by the sheer force of workers reorganizing their lives and priorities, with numbers predicted to rise even higher in the coming months. With the surge in job opportunities, the struggle for fair wages, the rise of flexible and remote work options, and the intolerance for unhealthy work environments, businesses are now tasked with determining how to retain their top talent and slow down rising attrition rates. Companies can do a better job of retaining employees by valuing the individual and their role and correlating their work to an impact on the company’s mission. In her presentation, Chaney explored the scenarios driving people away from their jobs–and how individual recognition can help foster and maintain talent. Highlights: Top Reasons People Are Exiting the Workforce Many workers and experts alike point to burnout as the root of these departures. For those used to working from an office, the pandemic’s erasure of the boundaries between work and personal life has fostered an always-on approach to work, as digital communication tools such as Slack and Zoom led to easy accessibility to employees and almost constant connection. Yet this increased pressure has come without the resilience-building aspects of human contact and camaraderie. “We lack physical celebrations like the high fives and hugs we used to get, so that also contributes to burnout,” said Chaney. “When you’re feeling more remote and separated from the humanity of people, you’re having to work through a lot of the emotions that you’re experiencing outside of work by yourself without having those co-workers to vent or talk to daily.” Morgan Chaney, senior director of marketing at  Blueboard (Photo courtesy of Blueboard) This always-on mode affected everyone from individual contributors to senior-level managers, with the result that hard work went unrecognized or taken for granted. Many felt unseen in their efforts, as though their long hours were unaccounted for. That sense, coming on top of social isolation, resulted in a double-whammy on the psyche, said Chaney. For those in the hospitality industry­, the segment impacted the hardest in the past two years, both business owners and employees struggled as customers disappeared. Millions suffered the precariousness of furloughs, while others were left to continue work on the front lines without the option of flexible environments. Finally, always-on remote work and social isolation was concurrent with the atmosphere of bleak uncertainty that overtook the world, leading many to consider what was truly important to them, such as a job that allowed for flexibility or one that provided meaning and purpose to their lives. What’s the Solution?  It’s easy to feel like just a cog in the wheel in these conditions, which is probably why 70% of employees say that they are more likely to stay with a company if they receive more meaningful recognition. According to Chaney, there are three primary ways recognition for hard work can be so effective in retaining talent: 1.) “It helps connect work to a purpose: When you celebrate wins–big or small–you acknowledge the impact of an employee's contributions and influence their intrinsic desire to do better. This is particularly critical as motivation has waned lately due to overwork,” she said. 2.) “It helps connect people: Public recognition gives people an opportunity to celebrate each other. This fosters increased belonging to a group and helps combat isolation. It contributes to an abundant company culture of open communication, feedback, and praise.” 3.) “It helps connect people to their lives: Not all recognition programs will accomplish this. But experiential rewards and recognition give employees the opportunity to nurture a healthier life outside of work. Whether they use their reward to hone a skill, spend time with family, or go on an adventure, it gets into their lives.” Some of the ways in which HR staff have relied on the above themes and successfully implemented programs that highlight employees involve focusing on two areas: rewarding those who have gone the extra mile to keep team culture alive and thriving in this new world, and rewarding those who demonstrate company values, either through their work or behavior, Chaney said. Reward initiatives can vary. For example, The Trade Desk, a tech company, used Blueboard's platform to create a spot recognition program that offered such rewards as spa days or skydiving vouchers to employees who went above and beyond during the pandemic to foster team culture. The company expanded the program to enable colleagues to publicly laud their teammates. GoPro, the video-camera maker, relied on Blueboard’s program to run a manager-driven spotlight program, which enabled people managers to spontaneously reward team members for displaying admirable work efforts or showcasing company values. “It's really important to have repetition and frequency” in such recognition programs, said Chaney. To measure their effectiveness, companies use engagement and sentiment surveys that ask specific questions in order to develop success metrics. Employees are free to share their feedback and thoughts on the progress and impact of such programs. All in all, said Chaney, installing a consistent practice to recognize and reward employees across all job functions has proven to be a valuable strategy when it comes to employee retention, engagement, and creating a sense of belonging in the midst of a prolonged and sometimes painful transition to new ways of working. Editor's Note: From Day One thanks our partner for this thought-leadership spotlight, Blueboard. Tania Rahman is a native New Yorker who works at the intersection of digital marketing and tech. She enjoys writing both news stories and fiction, hot chocolate on cold days, reading, live music, and learning new things.

Tania Rahman | December 08, 2021

Boosting Engagement by Giving Workers the Attention They Need

Shveta Miglani, PhD, has stopped responding to messages after work. Her reasoning: Not only does it cut into her personal time, it creates a bad example, especially since she manages people in her role as head of people experience and learning at Micron Technology. The more she’s asked to engage outside of work hours, and the more she asks her staff to engage outside of work hours, the less engaged they’ll be at work, Miglani believes. Just as employees are seeking work-life balance, companies have to find a balance in terms of what they recognize: contributions in the workplace as well as the need for personal time. Miglani understands this: Employers with disengaged workforces will lose employees to the Great Resignation. Jim Harter, chief scientist of workplace management and well-being at Gallup, wrote, “Among actively disengaged workers in 2021, 74% are either actively looking for new employment or watching for openings. This compares with 55% of not engaged employees and 30% of engaged employees.” Recognition and engagement are related. Organizations that rate their culture of recognition highly are 2.5 times more likely to see increased employee engagement and three times more likely to see increased employee retention, according to a report conducted by Achievers, an employee-experience platform. Gallup calls individualized employee recognition a “low cost, high impact” way to keep workers around. As part of a panel titled “Bridging the Distance: How Tech Can Boost Engagement and Recognition,” which I moderated for From Day One’s November virtual conference on upskilling, coaching, and recognition, the speakers offered advice on how employers, and managers specifically, can recognize and engage employees to curb attrition. How Burnout Contributes to Disengagement Companies need to allay burnout to improve engagement. Donna DiMenna, PsyD, the global director of leadership and talent development at the health-tech company Medtronic, brought up the cost of working from home and therefore having a weak partition between work life and home life. She believes leaders should be honest about how people are handling remote and hybrid work environments. “What stories are we telling ourselves about whether people are in good shape or not in good shape?” she asked. “We need some boundaries and defenses as human beings.” One way to gauge how well folks are handling the upset in work-life balance is to make sure there's face-to-face contact, even if it's virtual. “You need to be emotionally intelligent to observe people on Zoom meetings and team meetings to see, what's their body language? What are the people feeling? How are they doing? Those skills are very important for managers,” said Madhukar Govindaraju, the CEO at the digital coaching platform Numly. Speaking on employee engagement, top row from left: journalist and moderator Emily McCrary-Ruiz-Esparza, Lia Garvin of Google, and Donna DiMenna of Medtronic. Bottom row, from left: Madhukar Govindaraju of Numly and Shveta Miglani of Micron Technology (Image by From Day One) Lia Garvin, a leadership coach and a senior team operations leader at Google, echoed Miglani’s philosophy about setting and enforcing boundaries. Garvin’s advice for managers: Instead of defaulting to 30-minute meetings, default to ten-minute meetings. Rather than scheduling meetings back to back, relegate meetings to specific days of the week or build in five-minute buffers on either side. “I had to pause,” said Miglani, reflecting on her influence as a leader. “Just because we are the extension of our technology does not mean that if I am cooking dinner and something blinks on my phone, I should respond. If I’m doing that at night or early in the morning and my team can see it, then I’m sending the wrong message.” When it comes to communication, quality should trump quantity, the speakers said. That means less contact outside work hours, fewer unnecessary activities, and fewer compulsory events. “I don't want to go to a well-being meeting when I'm completely burned out. I want to take a walk outside,” Garvin said. It’s that breathing room, reinforced by management, that helps employees stay focused during their working hours. Recognizing Staff Contributions Staff members look to leadership for recognition, and precedent can be set here too. “Leaders get what they tolerate, right?” said DiMenna. “If we tolerate people being compliant and doing what they're told, maybe they get recognition points at the end of the day, but it's not very satisfying. My experience is that people want to be recognized for working hard, but I think we need to recognize the right things. I was on a call earlier today where somebody got recognized because they were working on vacation.” Bad precedent, she argued. The more you ask employees to engage beyond normal work responsibilities, the more they get the sense that the work they do isn’t enough. Garvin said it’s important to make sure all work is seen, even what goes on behind the scenes. Virtual working environments require leaders to be more deliberate about how they seek out and recognize often invisible work. “I think part of our jobs as team members and managers is learning what works for our team members and asking them–and making sure that how we recognize them has landed.” Asking for this kind of feedback from direct reports is a way to build trust, which can buoy engagement. The Role of Coaching in Recognition Govindaraju said he’s found that two things, in particular, increase engagement: employees trusting management and feeling like they have opportunities to grow their skills. Both can be particularly challenging when there's little or no in-person contact. Govindaraju said that to achieve both, companies should adopt a coaching culture. And a good coach must be a good communicator, he said. “It’s about creating a culture where coaching becomes a habit. When we engage teams with a coaching mindset and take off your manager hat–forget your project-status discussions and put on a coaching hat–then teams feel empowered to have other conversations outside of the context of project updates.” He recommends reverse mentoring and peer coaching to awaken new skills. “As a manager, I used to seek out my team for input regularly, and that helped me develop. I would say 90% of reverse mentoring was not mentoring, it was actually engagement. It was actually a more deliberate way to engage the teams. It helped me personally and it clearly helped engagement, as well,” he said. “Peer coaching is about getting individuals within the teams working together, learning from each other, coaching each other. There's no hierarchy.” As a manager deepens their network of connection in their company, they should engage non-leaders to help make decisions. Miglani encouraged leaders to start at any level. “People who influence within the different ranks of the organization, you should definitely bring them in, you should ask their input, and reach out to them.” Garvin said she has felt most effective as a leader in situations where she has been allowed to bring her personal values to decision-making. “I thrived. I did really great,” she said. “I wanted to stay there. I was able to achieve things never possible before. [However], on teams that said, ‘We need to get the work done and focus on the people stuff later,’ I felt really stuck.” Emily McCrary-Ruiz-Esparza is a writer, editor, and content strategist based in Richmond, Va.

Emily McCrary-Ruiz-Esparza | December 05, 2021

To Retain Workers, Help Them Grow Their Skills

Despite their economic burdens and climbing inflation, many U.S. workers now care as much about career opportunity as they do about compensation. If employers are to hold on to talent, they’ll have to move beyond the short-term shock of the Great Resignation and focus on long-term employee career growth. “Workers are reassessing their career choices and evaluating whether their employer is really investing in their professional development. Learning new skills is a key sticking point, regardless of generation, for retaining talented people,” said Lydia Dishman, a staff editor at Fast Company, who moderated a conversation on career growth and employee retention, part of From Day One’s November virtual conference on upskilling, coaching and recognition. The consensus among panelists was this: Chuck the orthodox career ladder and let employees define their long-term success. One of the panelists, Shaun Mayo, the chief people officer for the Arizona Cardinals, brought up the notion of serving the “whole person” in the workplace. What began as a call for the psychological safety of marginalized workers has expanded to include supporting working parents, facilitating better work-life balance, and now, considering employees’ long-term career development. The skills gap is growing, and both employers and employees are increasingly aware of the need to stay current. Workers aren’t necessarily looking for vertical career growth, the speakers emphasized. The ladder is less relevant now, and professionals are looking for the chance to pursue their own brand of career progress, said Dishman. “This notion of traditional career paths seems to be becoming obsolete, that you're just not there to climb a ladder, that you can spread out, maybe take a few steps back, go forward in a different direction.” Kaelyn Phillips, director of global talent development at the job platform Monster, noted that this concept of what she called a “squiggly career” isn’t new. To help staff members imagine where they might move within Monster, however non-linear the path, the company has made role requirements and core competencies ultra-clear. For example, if an SEO analyst at Monster wants to transition to sales, they can readily find a list of the skills they should develop and the competency level they need to achieve. Speaking on career development, top row from left: moderator Lydia Dishman of Fast Company, Shaun Mayo of the Arizona Cardinals, and Mark Kaestner of Graphic Packaging International. Bottom row: Kelly Rider of PTC, Kaelyn Phillips of Monster, and Benedek Frank of Bravely (Image by From Day One) “It gives people the opportunity to go in and make their own career, which is not something that you can do if there's a ladder,” Phillips said. “We're seeing people moving to different types of careers, and it makes it so much better for the people involved because they genuinely love what they've chosen. That means they're going to work that much harder, they're going to be more interested, they're going to be more engaged, and they're going to be more connected to the organization because we fostered their growth and their passion.” “We have to be careful that career development doesn't equal career progression. Everybody wants to be valued, respected, do meaningful work, and be developed and invested in, but not everybody wants to become a VP or the CEO,” added Mark Kaestner, the VP of talent development, learning, and diversity and inclusion for Graphic Packaging International. “Some people want to grow where they're planted, and some people want to progress.” Mayo has done the same at the Cardinals, where, he said, the results have been illuminating for everyone. Workers are now looking at their job experiences differently—holistically, as a means to an end they define, he said. “It started to change the conversation and really opened up people's eyes to say, ‘My career path does not need to look like this, it can actually go horizontal to get these different experiences that I know in the long term will get me to where I want to be.’” When Benedek Frank, a coach and trainer at the coaching platform Bravely, works with clients, he too asks them to define their own success. The further out they can envision their future, the better. “Those people who are able to imagine something and keep to that goal over a longer period of time are much more likely to reach that goal than those people who don't have such an image in their minds,” he said. “Work must start on the individual employee's part by thinking about his or her own intentions and interests.” Software company PTC’s chief learning and talent officer Kelly Rider said people managers need to be coached in this direction. “We develop that mindset of managers really seeing the benefit and value of honoring somebody’s professional career development,” she said. That has to be an intentional process, because it doesn’t happen by default. “Line managers are not mind readers,” observed Frank. “The biggest mistake that I see clients making is that they assume the line manager is going to not only guess what they want and what they're capable and skilled to do, but also offer them this opportunity. And this almost never happens.” When it comes to training employees in ways that grow their careers, Kaestner believes soft skills are most important. “Universal skills and experience are what allow you to move to different areas of the organization. Learning agility, rational risk taking, problem solving, innovative mindset–those are skills that we need regardless of the role.” At PTC, Rider focuses on adjacent skills. Her company implemented an AI talent management platform, Eightfold, and hopes the tool will help employees find their next career within the company. “We’re trying to use it as talent mobility, so we can get people to see what their skills are and maybe consider a completely different role in a different environment they may not have considered before.” Sustaining workers’ enthusiasm for career development within your company requires encouraging them to bring to work what they personally value. Rider asks staff to think about what energizes them, what gets them excited about their job, what ignites their passions. Benedek does the same: “I help my clients by saying, ‘Okay, what is it that has caused you great joy and satisfaction in your previous professional lives? Something that interests you so much that you want to move into that area.’ That's where you'll be much more motivated.” Emily McCrary-Ruiz-Esparza is a writer, editor, and content strategist based in Richmond, Va.

Emily McCrary-Ruiz-Esparza | November 30, 2021

How Diversity and Social Impact Can Work Together

Traditionally, companies split the work of corporate social responsibility, or CSR, from their initiatives toward diversity, equity, and inclusion. CSR was considered external affairs, while DEI was largely internal. But as the pandemic and social-justice movement shook up many past corporate norms, this relationship is changing at some of the largest companies in the world. “We’ve started looking at terms like equity and inclusion in a very different way, spurred by the multi-crisis environment we were in,” said Devi Thomas, the VP of social-impact marketing and insights for Salesforce.org. “If we look at equity, we realize problem solving doesn’t just belong to philanthropists–it belongs to everyone.” Thomas took part in a recent From Day One webinar, moderated by Fast Company staff editor Lydia Dishman, to talk about the increasingly intersectional relationship between corporate culture, philanthropy, governance, and impact. CSR, the panelists pointed out, cannot be effective without community leadership and inclusion. In their conversation, they spoke about how their companies are forging a path according to new models. “Intersectionality and collaboration are the trends you’re seeing,” said Jennifer Kim Field, VP of CSR and director of the company foundation at Henry Schein, a worldwide distributor of health care products. The company started a D&I Council last year to address the issue under four tenets: talent, culture, marketplace, and society. “In that society bucket is where you’re seeing [the company] connect more, and ensure employees are being heard in how they want to support communities,” she said. When it comes to making these changes, panelists stressed that they should be employee-driven with full leadership buy-in. At Baxter International, a maker of health-care products and therapies, the company worked with the Baxter Black Alliance to develop ACT: Activating Change Today, a multiyear initiative to advance inclusion and racial justice. “It was really employee-driven when it came to looking at a solution that would work for all our different stakeholders and communities, and it started at the top,” said Kavita Sood-Isaacs, Baxter’s senior manager for global community relations. At Henry Schein, all senior leaders were evaluated with a DEI goal tied to their bonus. “We’re going to hold ourselves accountable for what it means to be an inclusive company,” said Kim Field. Speaking on DEI and CSR, top row from left: Devi Thomas of Salesforce.org and Kimberley Sundy of Kellogg's. Bottom row: moderator Lydia Dishman of Fast Company, Kavita Sood-Isaacs of Baxter International, and Jennifer Kim Field of Henry Schein (Image by From Day One) At the Kellogg Co., “we recognized that solutions came from everywhere and could come from everywhere,” said Kimberley Sundy, senior director of sustainability. The company worked with its African-American Resource Group, which was concerned with food insecurity in Black and brown communities and contributed ideas for the company’s CSR programs. The panelists stressed the value of collaborating with employee resource groups (ERGs). “In my experience the role of the ERG is elevated within the context of the corporation,” said Thomas. Baxter increased its commitment to $50,000 for a two-year grant to each of its ERGs, “so they can really look at their communities and find the issues important to them as a group,” said Sood-Isaacs. At Kellogg’s, the company observed Hispanic Heritage Month by working with its Hispanic ERG to develop special Pop-Tarts designs to celebrate the holiday of Día de los Muertos. “I think we have a bigger appetite for risk now,” said Sundy. Companies are also forging new external partnerships, including ties with HBCUs and community organizations. “It really needs to stem from authenticity as far as what groups and issues matter to you as a company–we can’t all tackle the issue from every angle, but we can look at it from the priorities that matter to us,” said Sood-Isaacs. At Kellogg’s, the chief executive determined four pillars of community priority, “so our partnerships line up against that materiality,” said Sundy. The speakers shared techniques to break down organizational silos. Salesforce.org now assigns “inclusive hiring partners” to leadership to help make the job-application process more equitable. “It’s made a difference in the way my team looks, acts and feels,” Thomas said. Kim Field shared straightforward advice: “Just have a conversation–everything doesn’t have to come from the top down,” she said. “To get that internal supporter is huge and it doesn’t have to come from your boss. Just start having the dialogue and you’ll be surprised where you might find that hidden gem willing to come along the journey with you.” Emily Nonko is a Brooklyn, NY-based reporter who writes about real estate, architecture, urbanism and design. Her work has appeared in the Wall Street Journal, New York magazine, Curbed and other publications.

Emily Nonko | November 25, 2021

To Attract Early-career Workers, Show Them a Career Path

In today’s tight labor market, companies are reaching for new ways to recruit talent, but in some cases they’d be wise to embrace old-school solutions as well. An example: internships. “Employers have to understand that an internship is a stepping stone for creating the relevant talent that they require in this digitally transforming ecosystem,” said Vijay Swaminathan, co-founder and CEO at the talent-intelligence platform Draup. “Because of various movements in the labor market, organizations will be increasingly depending on early-career talent.” Young professionals entering the workforce now and in the coming years will step into an environment whose long-time equilibrium was upset and permanently changed by the pandemic, remote work, and now the Great Resignation. Employers always need young, emerging talent, but especially now, as rapid skill development and organizational agility are essential for future-proofing an enterprise. The key to building a positive early-career experience is, as Swaminathan said, considering how it will affect the larger organization. “Ultimately, everything we do adds into the bigger picture. It’s part of the funnel,” said Crystal Lannaman, head of talent acquisition and university relations at the global chemical company BASF. “Our internship program ultimately is impacting our senior leaders in the pipeline that we have for that. So the intentionality–even though it's an internship program–has to be holistic.” This means considering the interests of the young candidate, the business unit and manager, and short- and long-term enterprise needs. Swaminathan and Lannaman participated in a recent From Day One webinar titled “Shining a Light on the Early Career Path in Your Company,” which I moderated. The expert speakers offered insights on how companies can attract young workers and cultivate their careers in mutually beneficial ways. Finding and Recruiting Young Talent Kevin Danaher, who leads campus and early career recruiting at the home-furnishings company Wayfair, emphasized that employers should start earlier than they might imagine. “Our stakeholders think that it’s just that junior or senior year from an internship and a full-time recruitment perspective, but we know that it needs to start earlier than that–and it can be as early as freshman year.” Danaher said that he aims to be very thoughtful about where he sources talent. “The last thing we want to do is post and see who applies.” His team focuses on specific programs, like business schools and data-analytics programs, as part of the scouting process. BASF’s Lannaman looks at nontraditional talent pools. “Outside of community colleges, we also are working with high schools and other community groups, like mom groups, to tap into talent pools that traditionally wouldn't be talent pools, to give them exposure to what could be in the future,” she said. “So we’re a manufacturing company. And one of the things that we’re starting to run into is the fact that people don’t grow up and say, ‘Hey, I want to be an [equipment] operator when I grow up,’ even though you can make six figures. People don’t understand the benefits, the value, the career trajectory that comes with that.” Helping Young Talent Picture Themselves in Your Organization If employers are going to help young hires envision their future in a company, recruiters have to be clear about possible career paths. Swaminathan said that companies should consider three things the youngest members of the workforce are looking for: the long-term possibilities following their first role in the company, the soft skills that can help them grow and move throughout the organization, and the belief that diversity of experience makes innovation possible. Focusing on early-career workers, top row from left: Vijay Swaminathan of Draup and Crystal Lannaman of BASF. Middle row: moderator Emily McCrary-Ruiz-Esparza, Judith Almendra of TTEC, and Eric Di Monte of Warner Music Group. Bottom row: Kevin Danaher of Wayfair (Image by From Day One) In this way, employer branding factors into attracting young talent. Employers without a name brand or with limited exposure to the general public have to be creative in how they pitch themselves to young hires. Judith Almendra, who is the VP of global human capital and talent acquisition at TTEC, a tech company that focuses on customer experience, said this: “It’s very important to make sure that we had the proper positioning, that we were caring for the things that are relevant to candidates.” For TTEC, that means talking about the company’s purpose and about diversity and inclusion in the company. It also means being where young candidates are, like social media, and “leveraging those that have experienced the company, to tell the story through testimonials,” Almendra said. Warner Music Group’s director of talent acquisition, Eric Di Monte, has an easier job to a certain extent–many will recognize the company’s name and work, but not everyone will understand how they might fit in. “We’re not just talking about it from the music perspective, per se, but it is an actual company with all the other departments that you would see in any other organization, particularly the corporate side.” Having a diverse workforce is crucial, he added, because it helps his team attract talent who can see themselves reflected in their company makeup. “The more we are looking at the diversity aspect of it, then we're actually in a better situation to expand our own panel of students and potential employees.” Appealing to Young Workers With Non-linear Career Paths Younger workers, particularly those in Generation Z, are less interested in traditional, straightforward career patterns, and panelists said employers should keep this in mind when pitching their company to them. “The new buzz is career lattice,” said Lannaman, which gets away from “the ladder of thinking that there is only one step up. They’re able to build [a career] based on what they're interested in and their skill sets and their passions.” At TTEC, satisfying the appetite for creative career growth can be as simple as understanding employee aspirations, Almendra said. The company’s “iAspire” program helps employees find training and roles that help them reach their future goals, whether inside or outside TTEC. “There are places we can help take them. We work with Fortune 500 companies–they are our top clients–so we can help [young employees] reach those aspirations.” Lannaman said BASF is piloting a talent marketplace in which managers can announce projects and employees can volunteer to work on them. “It’s an online tool where managers or employees can post projects, and employees across the region can vie for them or raise their hand to be considered.” The goal is to encourage non-vertical skill growth across the organization that might not otherwise happen. Getting Hiring Managers on Board to Hire Early Career Talent  Because developing early-career workers demands more time and investment from leadership, it can be a challenge to foster enthusiasm among hiring managers about this demographic. This is where Almendra believes that bringing in young workers through internship programs can help. “The leadership development, internships, as well as the talent accelerator program we have had, allow us to prove to them the value that an early-career professional brings to their organization,” she said. Danaher quantifies the value of young workers for his managers. “I think it’s being creative about how you're presenting the candidate base to stakeholders,” he said, “but also understanding and showing data around the fact that former interns typically perform better and they stay longer because they've had the ability to ramp up earlier and they’ve worked with managers before.” Another way to encourage this: Danaher said having a pipeline full of young talent helps preserve diversity in an organization in which hiring can sometimes become a fire drill. “What suffers sometimes in that situation is a diverse candidate pool coming through.” Emily McCrary-Ruiz-Esparza is a writer, editor, and content strategist based in Richmond, Va.

Emily McCrary-Ruiz-Esparza | November 23, 2021

The Tech-job Interview: Secrets of Making It Fair and Effective

Everyone has had the experience of interviewing for a job and being turned down. The answer you got was likely something like this one I received once: “While we were very impressed with your qualifications, we were faced with a difficult decision; we finally selected another candidate who we believe more closely fits the position’s requirements at this time.” What if, instead of giving interviewees a yes or no answer about the job, companies were more candid about missing skills that might have changed the outcome? What if promising candidates were given the opportunity to try the interview again? And what if employers focused on building relationships with talented candidates before they’re ready to hire? “It was crazy to us at Karat that candidates just get rejected for jobs and companies never track their aptitude or how they’re progressing,” said Mohit Bhende, cofounder and CEO of Karat, a company that is pioneering the Interviewing Cloud to conduct technical interviews for enterprise-scale hiring of software engineers. “I would say that forward-looking clients, they've stopped rejecting candidates. Instead, they say, ‘Hey, you're not ready.’ They use the term ‘not ready,’ rather than a binary yes or no. And when you lead with that, it changes the equation.” This simple change has led Karat’s client companies to form relationships with job candidates, grooming larger, more diverse and richer talent pools. It has helped them improve their reputation as an employer and create networks of potential future hires. “That is a total mindset shift on what the interview can be, to not think about the interview as a one-stop shop or one point in time, but to think about it as a way to build a relationship with a candidate,” said Bhende, who I interviewed in a recent From Day One webinar titled “The Inclusive Job Interview: How It's Making Tech Recruiting Effective, Efficient, and Equitable.” We discussed how employers can reimagine the interview process to increase efficiency, improve employee retention, and support goals toward diversity, equity, and inclusion (DEI). What Happens When You Rethink the Interview Process Karat has seen first-hand what happens when the interview process is thoughtfully planned, carefully executed, studiously measured, and constantly improved. “The most immediate benefit,” Bhende said, “will be maximizing your current workforce so that you just get more throughput, happiness, morale, and retention.” The very idea for Karat was born out of this need. Bhende needed to hire hundreds of engineers for his team at Xbox, where Bhende led global product strategy in 2010-13. “I started one day just counting the sheer number of hours that my engineers were spending interviewing, versus coding. None of our engineers were formally trained in how to be good interviewers, and so the net result was countless hours going into a process that was oftentimes inconsistent.” In creating Karat, Bhende and his cofounder Jeffrey Spector took it upon themselves to solve the efficiency problem, building a network of engineers, working outside of a given organization, who are trained to interview for consistent and equitable results. Beyond creating immediate efficiency, the effects of a well-conceived interview structure are long-lasting. It brings in talented people who add value to an organization–Bhende favors the notion of “cultural add” over “cultural fit”–and it helps companies prepare for the future in a consistent manner. A conversation on job interviews: Mo Bhende, CEO of Karat, and journalist Emily McCrary-Ruiz-Esparza (Image by From Day One) Hiring practices that invest in candidates beyond a single interview address the growing skill gap. Forty-three percent of executives and managers say their organizations currently have a skill gap, according to a survey by McKinsey & Company, and an additional 44% say that a gap will open in the next five years. The same survey indicated that executives and managers who prioritize skill-building among current employees are more likely to consider themselves prepared to address role disruptions caused by the skill gap than are those preparing for the skill gap through other methods, like hiring contract workers. Interviews in which the evaluator interacts closely with the person being evaluated are better at testing for aptitude and potential than traditional interviews, Bhende said. “Most interviews today are really focused on ‘Can you do the job today?’ But what you should really be thinking about is, ‘If I give you learning and kind of guidance in the interview, can you learn and demonstrate the ability to learn the job I want you to do?’” How Interviewing Practices Affect Black Engineers’ Access to Tech Jobs The role of well-designed interview programs in furthering DEI in the workplace, especially in tech environments like the ones Karat supports, shouldn’t be underestimated. “There is a sheer processing and expansion of opportunity that a well-run tech program will do to drive better and more equitable outcomes,” Bhende said. Karat has studied this effect. In September, the company released “The Interview Access Gap for Black Engineers,” a report created in partnership with Howard University, which examines how exposure to computer science education, tech industry networks, and interview practice opportunities–or lack thereof–affect the ability of Black engineers to land tech jobs. The survey found that access to these three factors significantly increases candidate confidence, reduces feelings of imposter syndrome, and ultimately influences career trajectory. Bhende said the companies that achieve and maintain diversity goals will do so because they prioritize candidate-centric interviews. “What do all of the diverse candidates that we brought into the company seek and want? They want learning, they want growth, they want fulfillment, they want compensation. It's such a simple metric flip. If you start with the customer and work back, it'll yield a better outcome than starting with the business objective.” How to Design an Effective and Equitable Interview Program Though Karat specializes in conducting technical interviews for companies hiring software engineers, the principles can apply to interviews more broadly. Bhende encouraged employers to think of it as skills-based interviewing. “What Karat is really focused on is demonstration of craft, demonstration of skills, demonstration of expertise. And so the nature of the interviews are inherently technical in that they are evaluating your ability to learn the job or do the job.”         1.) Name the Who and How: The first step is considering who will conduct the interviews, and how. Bhende was clear that it shouldn’t necessarily be the first person to volunteer. “Just because you raise your hand or you’re a good engineer doesn't necessarily make you a good interviewing engineer,” he said. “I think our data has been very clear that those are actually fundamentally different skills.” All Karat interview engineers go through training that includes how to use technology to mitigate bias. Bhende said that in their process, the interviewer “never scores the candidate, all the interviewer does is say, ‘Here's what happened in the interview.’ Our tech scores the candidate.” Karat interviewers are also equipped with “battle-tested” questions–the company tests their questions across broad cohorts for bias–and the methodology for asking them. The Karat program even cues the interviewer about the appropriate times to give hints, in order to reduce the effect of subjectivity on the part of the interviewer.      2.) Align It With Your Identity as an Employer: Identify the goals of the interview and the impression it will leave on the prospective employee. “How is that interview program going to reflect the brand experience and the employee experience that comes downstream? The employee experience starts at the point of hire.” For example, many professionals now work from anywhere, anytime–and yet the interview process to get one of those jobs often follows the old 9-to-5 model. Bhende believes the two should be more closely aligned. “How you get hired and how you work, ideally, are reflective of each other. And so the hiring process itself should be inclusive, it should be flexible, it should be candidate-responsive.” That means offering interviews at times convenient to candidates–when they perform at their best, on days that work best for them. “I think the future of work is quickly evolving and interviewing is evolving from candidates fitting into a company model to one that is much more flexible and ultimately accommodating.” Flexibility also includes rethinking how companies relate to candidates. Don’t underestimate the power of a do-over, Bhende said. “It’s ridiculous that people are coming to interviews, not doing well, and they will forever never get the job,” he said. Candidates often perform better on their second tries, he said, with “convincingly high” improvement ratios. “I would just encourage the industry as a whole to adopt [this], because I think it's just a higher-empathy way to lead.”       3.) Plan for Internal Communications: The program should clearly identify how communication between the interviewer and hiring team will work. “How are the handoffs going to work between the recruiter to the engineer, back to the recruiter? Having a guideline of what that's going to look like is really critical,” Bhende said.       4.) Keep Improving the Process: “I would encourage any company that is thinking about designing a program to really think hard about where you are going to get signals to improve that interview over time. It's really critical,” he said. “Even our own interviews, they’re constantly adapting and constantly changing for companies as we get more data on what's predictive, what really matters. The interview can evolve and change.” Bhende said Karat asks interviewees to score as much of the interview process as possible. “They score the company, they score the question, they score everything.” All of this is in the service of treating the candidate like a customer, a practice Bhende repeatedly recommended during our conversation. As corporate America moves toward providing a consumer-grade employee experience, feedback is indispensable. Editor's note: From Day One thanks our partner who sponsored this webinar, Karat. Emily McCrary-Ruiz-Esparza is a writer, editor, and content strategist based in Richmond, Va.

Emily McCrary-Ruiz-Esparza | November 12, 2021

Here Comes Gen Z. Prepare for Your Values to Be Questioned

Is Generation Z here to save us–or shove the rest of us aside? Not long before the pandemic arrived, in an optimistic story headlined “Gen Z Are Going to Save Us All From Office Life,” the New York Times asked, “Could they be among the first to understand the proper role of work in life–and end up remaking work for everyone else?” Just two years later, though, the saviors have turned a little scary. In a widely noted piece headlined, “The 37-Year-Olds Are Afraid of the 23-Year-Olds Who Work for Them,” employers said they were taken aback by “the new boldness in the way Gen Z dictates taste.” While everyone was preoccupied with the pandemic, a new generation started making its mark on the world of work–and things are going to be different around here. Gen Z, typically defined as the 72 million people born between 1997 and 2012, will make up an estimated 27% of the global workforce by 2025. They’ll be joining preceding generations of colleagues–including the Millennials, Generation X, and the Baby Boomers–in a workforce where age diversity is the widest ever. What’s unusual about Gen Z is the degree to which they see themselves as the ones who will course-correct what the previous generations have wrought. Where millennials had self-obsessed icons like the Lena Dunham character Hannah Horvath, Gen Z has the likes of real-life climate crusader Greta Thunberg. Similar to other generations, though, Gen Z is the product of the world in which they grew up. Members of Gen Z were mostly too young to remember what life was like before 9/11, but old enough to internalize major upheavals including the Great Recession, the Trump Administration, climate change, and the pandemic. Their historical context is nonstop crisis. What’s more, they’re the first fully digital native generation, which gives them unprecedented adaptability to new technology brought into any avenue of life. “Gen Zers are shaped by and encounter the world in a radically different way from those who know what life was like without the internet; they seamlessly blend their offline and online worlds,” according to a new book, Gen Z, Explained: The Art of Living in a Digital Age. “They have had to navigate this new digital world largely without the guidance of their elders, and so have learned how to make their way within this fast-moving digital environment on their own.” The ability to share information with blinding speed made activism more feasible on a large scale. At the same time, however, the experience of Gen Z is 'often paradoxical, even contradictory,' observe Gen Z, Explained’s authors, a team of four academics who conducted extensive interviews with members of the generation. While “they have more ‘voice’ than ever before,” thanks to the internet and social media, “they also have a sense of diminished agency ‘in real life,’” which they attribute to the failure of the institutions and systems around them. “They’re often optimistic about their own generation but deeply pessimistic about the problems they have inherited,” the authors note, and see “little chance of owning a home or improving on their parents’ level of affluence.” In the realm of work, they're looking for purpose, meaning, diversity and inclusion, and a sense that their employers are good corporate citizens. According to research by Deloitte, “while salary is the most important factor in deciding on a job, Generation Z values salary less than every other generation: If given the choice of accepting a better-paying but boring job versus work that was more interesting but didn’t pay as well, Gen Z was fairly evenly split over the choice.” You’ll be hearing a lot more from them. “One area that I think majorly differentiates Gen Z from previous generations is their willingness to speak up and challenge the status quo–and the openness from other generations to listen,” Kate Beckman, executive manager of community and insights at the early-career platform RippleMatch, told From Day One. “This generation has a lot of ideas and they aren't afraid to share them, but there's a level of openness from other generations that I think will lead to more fruitful conversations.” While millennials were often stereotyped as the original slackers, in practice their work ethic has been marked by an obsession that has led to widespread burnout, an object lesson that Gen Z is taking to heart. Among the other Gen Z characteristics that will bring change to the workplace: Understanding What Being ‘Digital Native’ Means in Terms of Workplace Behavior As the first generation raised entirely in the era of smartphones, with the internet available on all devices, Gen Z assumes boundless information and communication. “Disruption has been their life: for them, collaboration comes in all forms, shapes, and sizes,” said Hope Bailey, global head of solution advisory for SAP SuccessFactors, in a Quartz webinar on Gen Z management. “They're seeking collaboration across multiple platforms, and they view their work much more dynamically because of their built-in disruptions.” Where millennials were seeking positive affirmation and reassurance about their doing the right thing, Gen Z has more confidence in its moral compass. “It is very much influenced by their social networks, as in, ‘I want to do the right thing but I am likely to be influenced by X,’” said Bailey. Their collaboration style implies the existence of multiple data sources. When you want that much input, you have to be able to collaborate across platforms. “In their pursuit of equity, their communication pattern is slightly different; the signals are a little subtler,” said Paul Rubenstein, chief people officer at the people-analytics platform Visier, in the Quartz webinar. “A like button might mean something different for different generations.” Understanding Their Different Stance on Leadership Their comfort with collaborative work shapes the attitude Gen Zers have about how leadership should be exercised. “The vast majority of the Gen-Zers we interviewed, when asked what kind of leadership they favored, said that they prefer leaders to be respectful, caring, and willing to take responsibility for the good of the group, and some cited skillful moderators of online sites as models,” write the authors of Gen Z, Explained. To them, top-down leadership feels like a relic from the industrial revolution at a time when digital work requires new techniques to harness the combined power of workers sitting in front of their screens, with their colleagues scattered across the world. The authors continued: “Tech startups and new family structures that are intentionally less hierarchical have provided some examples, but, as with their vision of a pluralistic society, their orientation to collaborative leadership will likely be another front in the Gen Zers’ social change battles that proves difficult, requiring considerable innovation and experimentation.” Yet it remains to be seen what is the more powerful influence: their ethos or the technological context. “Each generation, from Baby Boomers to Gen X to Millennials to Gen Z,” said Beckman, “have been provided with new technologies that have fostered stronger collaboration. The invention of conference calls was likely a huge boost to the concept of collaboration at its time, and the generation that experienced that firsthand was likely branded as ‘more collaborative.’” Going Beyond Monetary Benefits While pay and benefits still provide powerful retention tools, Gen Z is looking for something more. “To retain Generation Z, you need to provide a workplace that allows them to thrive professionally and personally,” said Beckman, citing RippleMatch data. “Specifically, our data has shown that the Covid-era Gen Z professional highly values work-life balance and flexibility, as well as financial security and compensation.” (Photo by Eva Katalin/iStock by Getty Images) This goes hand in hand with their openness about mental health. “For post-millennials, mental health challenges are normal. They talk openly about them all the time: it is a mark of authenticity to talk about what is going on in your life,” reports Gen Z, Explained, adding that stating a mental-health diagnosis can be an integral mark of their identity. While this means that Gen Z values mental-health resources as part of their benefits packages, and might not shy away from asking for a mental-health day in a candid manner, their openness to mental-health challenges also comes with lack of confidence in the workplace. For this reason, managers need to recognize and foster a growth mindset, one where feedback is seen as valuable, skills are presented as learnable, and making mistakes is part of the process. “Some companies have promoted a culture of experimentation, which includes safe-to-fail challenges, helping them exercise their strategic thinking,” as the University of California, Berkeley’s California Management Review reported. Parsing Their Cynicism Generation Z has faced unique challenges. They’re accustomed to living in uncertainty, having experienced two major upheavals in the past decade as they were coming of age (both the financial crisis and the pandemic), when they witnessed people losing their jobs and corporate managers struggling to adapt to the remote-work revolution. “These experiences make it easy for Gen Zers to be cynical and hard for them to believe that a corporation or company will operate ethically,” write Robin Paggi and Kat Clowes in their new book Managing Generation Z. This distrust extends to national institutions, which largely fell short of people's expectations during both the financial crisis and the pandemic. “Employers should realize Gen Z workers will be on high alert for policies or programs that seem to benefit the workplace over its workers,” write the Managing Generation Z authors. “So, if you are looking for loyalty from Gen Zers, you will first have to prove your loyalty to them and frequently let them know where they stand.” Gen Z might appear oblivious to the social norms that constitute workplace etiquette, but should that be a bad thing? “Ignoring social norms stems from the fact this generation is understandably questioning why things are the way they are,” said Beckman. “The traditional advice of ‘Go to college, get a job’ was turned on its head in the 2008 recession that they saw impacted their parents and older siblings, and then it happened once again to the oldest members of Generation Z with the onset of Covid-19. Gen Z ignores social norms because there hasn't been much upside to adhering to traditional social norms.” Gen Z members are also more progressive and diverse, having witnessed that the traditional social norms have been laced with inequities and have benefitted certain groups more than others. “This is a generation that is seeking to leave the world a better place and improve upon the status quo, so it's not surprising they're choosing to question traditional norms and traditional definitions of what it means to be professional,” said Beckman. Considering the Side Hustle  A survey in 2020 by LendingTree reported that nearly 46% of Gen Zers ages 18 to 23 have a side hustle, while other surveys indicate that about three-fourths of 21-to-26-year-olds do freelance work on top of their full-time jobs. Much of the motivation for this extra work is financial, given that the growth in wages has lagged far behind the growth in worker productivity in recent years. Yet side hustles can also be a conduit to personal fulfillment. When they approach their day-job managers for approval of this work, their hope is that their employers will not push back. “People have to grow, right?” said Rubenstein, speaking in his managerial role. “I can support your side gigs, but these are your accountabilities.” Side hustles can bring potential conflicts of interest regarding either competitors or intellectual property. Yet they can be enriching for the employee and the employer as well. “Companies should be excited about having employees that are multifaceted and can bring diverse perspectives into the workplace based on the activities they do outside of working hours,” said Beckman. “That said, if you’re a company that doesn't want to leave room for side gigs, own that and be upfront about it. It’s OK to stick to your identity, especially as Gen Z is not a monolith.” Finding the Virtues in Generational Differences   While Gen Z arrives with a challenge to the status quo, their older colleagues don’t need to take it personally, despite the ubiquitous “OK Boomer” meme, which implies that “the older generation misunderstands millennial and Gen Z culture and politics so fundamentally that years of condescension and misrepresentation have led to this pointedly terse rebuttal and rejection,” as Vox put it. To gain some personal perspective, I consulted a Gen Z member among my From Day One colleagues. “Gen Z is like this because we have to be. Because of our unsustainable economy and environment, these crises have become existential,” said Mahmoud Khair-Eldin, a From Day One data marketing assistant and teaching fellow at the Cooper Union for the Advancement of Science and Art. “Gen Z can’t change this world alone, and we don’t have time to wait till Gen Z is the oldest generation to fix the problems of today.” While appreciating generational differences is important, so too is resisting stereotypes when it comes to judging individuals, including some of the myths about older workers. The richness of thinking and experience that makes diverse companies more innovative can apply to generational differences as well. As the workforce gets more multi-generational, with people working well into their 60s alongside new college grads, managers should emphasize common goals. “By doing so,” reported Harvard Business Review, “both older and younger people can see themselves as part of the same team working toward the same outcome.” Angelica Frey is a writer and a translator based in Milan and Brooklyn.

Angelica Frey | November 09, 2021

A New World for Diversity and Mental Health Care

“I don't like using terms like ‘silver linings’ in the context of this global crisis,” said Désirée Pascual. “But there were some opportunities that most certainly emerged in the face of what we were all going through. Now is the time to create real change as DEI and employee mental health initiatives are increasingly greenlit–and bankrolled.” Pascual, speaking as the chief people officer for the mental-health platform Ginger, which recently merged with the meditation and wellness company Headspace, spoke in a thought-leadership spotlight at From Day One’s October virtual conference on “Promoting Employee Mental Health, Wellness and Stress Reduction.” Pascual gave a presentation about the inextricable link between diversity, equity and inclusion (DEI) and mental health, and how employers can effectively meld mental-health care into their DEI plans. The time is now for HR departments to make that connection and act on it, said Pascual. “Prior to the events of 2020, mental health in the workplace had been treated as a one-size-fits-all issue. There was very little recognition of the psychological impact of racial violence and microaggressions on people of color and other marginalized populations.” Growing public awareness and media attention have given DEI leaders more leverage when it comes to asking C-suite leaders for mental health resources, and the workforce needs HR to lobby for this support. Members of marginalized groups are disproportionately affected by mental health strain, an impact that has been compounded by Covid-19. “For many, the feeling of otherness is at an all-time high,” Pascual said. “It's not surprising that fear or harm to one's reputation is amplified amongst marginalized groups who are constantly navigating how to fit into dominant culture. Given the traumatic events over the last 18 months, marginalized communities are now looking at their identity and examining existing paradigms in a hyper-focused way.” Désirée Pascual, chief people experience officer at Headspace Health (Photo courtesy of Headspace) She shared a few illustrative statistics in her presentation. During the pandemic, “women left the workforce at an unprecedented rate–an estimated four times faster than men. Black and Latinx employees were left disproportionately unemployed or underemployed, and disabled workers and neurodiverse employees also disproportionately lost jobs and are facing a particularly hard time navigating the road back to work.” Just one in six employees from marginalized groups feel supported in the workplace, according to a survey by McKinsey & Company. Pascual asserted that employers have an obligation to build mental health and well-being into their DEI plans, and those services must be tailored differently to people of color, people who are neurodiverse, members of the LGBTQ+ community, people with disabilities, and women. “Today's workplace looks quite different than it used to look demographically. The modern workplace is increasingly multicultural and multigenerational. It's also less transactional and much more relational in nature,” she said. To manage this transition, management’s focus must be on providing culturally competent care, said Pascual. This means recognizing how mental health issues affect marginalized communities in different ways, altering practices to reach each cultural group, and scrapping the one-size-fits-all paradigm. Culturally competent care, she said, values the role of culture, addresses cultural differences, seeks advance knowledge of cultures, and adapts skills and interventions to serve the unique needs of individuals. It’s a practice that requires ongoing attention and learning. For many employers, the shift to culturally competent care may be a significant one, but well worth the journey, Pascaul said. Her company practices this among its own workforce. “We invest in ongoing cultural-competency training on topics relating to LGBTQ community issues, around racial trauma and veterans, and we're currently developing a training series particularly focused on people with disabilities.” Pascual closed with this advice for employers: train managers and leaders to create a culture of psychological safety and inclusion, adequately support and foster the growth of diverse stakeholders, double-down on demographic data, and reassure employees that you care for their well-being, which includes mental health now more than ever. Editor's note: From Day One thanks our partner who sponsored this thought-leadership spotlight, Ginger. Emily McCrary-Ruiz-Esparza is a writer, editor, and content strategist based in Richmond, Va.

Emily McCrary-Ruiz-Esparza | November 08, 2021

Persuading Workers to Use Their Health and Wellness Apps

“You'll probably hear me speak a lot about the collaborative efforts,” said Heather Sheldon, a senior sales executive at Blackbaud, a company that makes software for nonprofits and organizations oriented toward social impact. “Because that's a really important piece of understanding a holistic approach to supporting your employees. It’s not just one area.” Employers had been increasingly using technology to promote worker health and wellness before Covid-19 came along, but the pandemic provided a new sense of urgency. Choosing those tech tools, as well as deciding how they’ll be used, needs to be a collaborative process, said Sheldon, whose company invites a host of stakeholders into the conversation, including representatives from HR, IT, and diversity, equity, and inclusion (DEI). “It’s really important that when you're thinking about the technologies to support your employees, that you’re looking at it from that multidimensional or multi-departmental approach.” At Zoom Video Communications, where Sheila Krueger leads global benefits, the company uses focus groups and surveys to understand what employees feel is missing from their health and wellness options. “We’re making sure that everybody that's on our payroll is represented as we bring on these new decisions and new programs,” said Krueger, who joined Sheldon and three other corporate leaders to talk about making the most of digital health tools, a panel discussion I moderated at From Day One’s October virtual conference, “Promoting Employee Mental Health, Wellness and Stress Reduction.” Among the group’s insights: Ensuring Health and Wellness Tools Are Trustworthy Especially important is the security of these tools, which can be loaded with personally identifiable information. Marni McDowell, global director of health and well-being at Micron Technology, said she regularly hears this concern. “Employees are very cautious and concerned and I think often perceive it as a barrier to whether they would choose to participate or not. We certainly don’t want that to stand in the way, but it takes an ongoing effort,” McDowell said. The questions are so common that she now trains her team on how to address the apprehension. Krueger said that at Zoom, all vendors of digital health and wellness tools go through the same privacy and security screenings that any vendor would, which means two separate teams–the security section of their IT team and the privacy section of their legal team–look at how data is stored and handled, which includes SOC 2 compliance. Encouraging Workers to Sample the Benefits Even after you’ve ensured these tools are safe, secure, and representative of the needs of your workforce, these measures are wasted if the tools aren’t used. I put this question to the panel: Should use of wellness tools and resources be incentivized, or might that undermine their value? Simone Martins, regional head of HR for Alcon, the global eye-care technology company, provides incentives for leaders to encourage their teams to use what’s available to them. Her philosophy is to lead by example–and it’s working, she said. “​​We know that it's been successful, but I believe that we would not have been that successful if we did not engage the leaders." Krueger feels a bit differently. “Incentivizing may increase participation in those, but I kind of feel like you’re forcing the issue when you do that,” she said. Zoom has nonetheless incentivized the use of some of their fitness programs, like the Tour de Zoom, a virtual bike race that encouraged participants by linking the hours they biked with contributions to charity. Speaking on tech and health, top row from left: moderator Emily McCrary-Ruiz-Esparza, Heather Sheldon of Blackbaud, and Rachel Boyd of Ovia Health. Bottom row, from left: Sheila Krueger of Zoom Video Communications, Marni McDowell of Micron Technology, and Simone Martins of Alcon (Image by From Day One) If you’re having trouble getting employees to use your health and wellness resources, it may not be that the programs need to be incentivized, but rather sampled. McDowell said that the services offered by Micron’s employee-assistance program (EAP) are typically under-utilized, but that during the racial-justice movements born in 2020, she knew there were people who needed the support their EAP could offer. “We sensed that people were at a challenging time in their life and maybe hadn’t been there before.” But, she added, “How do you kind of get them to start dipping their toe into things they don’t really think they have a need for?” So her team organized a counseling pop-up: 30-minute, mini-counseling sessions. Employees could sign up for individual or group sessions, and more if they felt they benefited from the program. Where the Technology Goes From Here Rachel Boyd, VP of enterprise marketing at Ovia Health, a family health benefits platform, noted two kinds of support in particular that could mark the future of digital health and wellness tools: mental health screening and decision support. As the pandemic fades from consciousness, some employers may be tempted to deprioritize acute care. To ensure no one falls through the cracks as focus shifts, Ovia offers continuous mental health screenings. Said Boyd: “We support families from as early as preconception on through those parenting years. And we know that the standard of care today is that six-week postpartum check. That’s a vulnerable time for many women and families, and they may not make the connection to a mental health provider after that, or even know how to access their EAP,” she said. “We're able to continuously screen on a daily basis for those mental health concerns, because we find that often those symptoms are happening much earlier than postpartum.” Boyd said Ovia users are asking for an additional service called “decision support,” which is access to information and coaching that they need to make choices about health-care issues like vaccines and lactation. Even as workers return to offices and companies consider which tools they will use and which they will phase out, social well-being should not be neglected, panelists said. For the share of employees who still work remotely, isolation remains a considerable risk. Sheldon said Blackbaud’s “Wellbeing Wednesday,” which offers virtual sessions about topics like reiki, physical well-being, and mental well-being, have been a valuable means of social contact. The company also introduced “Engagement Labs,” in which workers participate in virtual crisis-training sessions. Sheldon noted a new standard for human connection born out of the pandemic–that leaders must “support their employees through crisis, pre-crisis, and post-crisis,” which means “really providing outside of what might be a performance check-in or a work meeting, really connecting with people more on that human level.” Emily McCrary-Ruiz-Esparza is a writer, editor, and content strategist based in Richmond, Va.

Emily McCrary-Ruiz-Esparza | November 08, 2021

How to Lead When the Pace of Change Feels Relentless

Corporate America has arguably navigated more change and disruption in the past year and a half than it had in the previous decade–and the need for radical adaptation isn’t going away. As Harvard Business Review reported recently, increasing volatility, complexity and rapid change is becoming the expected state of things. That means companies need new ways to lead, mobilize their employee base, make decisions, and create solutions. The stakes are high and adoption can’t happen fast enough at a time when workers are quitting their jobs in droves. Even though the pace of change has stepped up, there are solid strategies to prepare workplaces for the long term. Leaders can help employees be ready to adapt, even if they don’t know exactly what’s ahead. And workers can thrive in uncertainty, as opposed to simply surviving it. To understand how, From Day One spoke with Sarah Sheehan, co-founder and president of the coaching company Bravely; Homa Bahrami, an expert on organizational flexibility and senior lecturer at the University of California, Berkeley’s Haas School of Business; and Sabina Nawaz, a CEO coach and former Microsoft HR leader. Their advice: Train Managers to Be Vulnerable   “At the beginning of the pandemic, I can’t tell you how many conversations I had about this inability to separate the personal from the professional,” said Sheehan. As the months moved forward, Bravely saw a 700% increase on coaching sessions about stress and burnout. Given what employees have been through, the experts all agreed that leadership must be vulnerable, honest, and empathetic–as opposed to stand-offish, strict, or all-knowing. Said Sheehan: “Companies should be leaning into training their managers with vulnerability, making sure they’re not just focused on productivity.” Bahrami warned against management trying to calm workers with wishful platitudes. “I see some leaders try to pretend that everything will be fine and things will go back to normal, but that isn’t the truth,” she said. “You can say, ‘I don’t know,’ or ‘We’re exploring this.’” Provide Frequent Updates and Communication While leaders need to be honest and admit they don’t know what the future holds, they can step up by providing regular updates along the way. “You can say, ‘I don’t know how the future may unfold, but we’ll have a live town hall during the last Friday of every month and will give you regular updates,’” suggested Bahrami. Memos will be less effective than live spaces where employees can ask questions, express concerns, and engage with leadership on what the company knows and what it doesn’t. Tap Into the Collective Intelligence Every employee has faced distinct challenges and gained insights from navigating the pandemic. The key is to tap into those personalized insights to help inform company decisions–a bottom-up approach. Bahrami suggested tapping into employees’ sentiments and collective experiences by asking what worked, and what didn’t, as they’ve navigated their own personal transitions. Bravely, for example, utilizes individual coaching to tap into employees’ unique experiences and goals within their companies; that feedback gives leadership a more nuanced understanding of their employee base. “While data is never attached to you, it’ll be aggregated with other data to start to identify themes and trends that are happening within the organization,” Sheehan said. Nawaz recommended the adaptive leadership style developed by Harvard’s Ronald Heifetz and Marty Linsky. “One of the ways to move to adaptive thinking is to move away from an expert-based model,” she said. “In organizations it’s natural to look to people in positions of authority to provide us with protection, order and direction, but we cannot provide that in times of uncertainty, so we should look to answers within the collective.” Offer Coaching for All Coaching has traditionally been reserved for executive leadership teams. But it’s an effective tool to help employees navigate change once coaching becomes an equitable, individualized resource across the company, said Sheehan. “Resources like training or mentorship are usually prescriptive, but what about those times an employee is suffering from imposter syndrome or feels nervous about going into a meeting with their boss and asking for what they need to be successful?” All-access coaching provides a more flexible resource that’s driven by the needs of the employee. “Employees feel like they have an action plan, they feel positive about their situation, they’re more likely to go forward and address their needs,” Sheehan said. Atomize Employee Workload Companies have long relied on long-term business forecasts and annual performance reviews to help shape the future. “That’s just old thinking,” said Nawaz. “In a crisis, we are doing things day by day.” She suggests that companies atomize work, planning, budgeting, forecasting–just about everything–to help employees digest their responsibilities in smaller chunks. Companies can place a premium on short-term learning to inform the next step, which Nawaz characterizes as a “more experimental mindset.” Experiments in small steps, in the short term, reduce the risk of making larger errors and having to undo entrenched thinking. Create Space for Change  Change is exhausting. And when unpredictability keeps popping up in employee’s schedules, it can leave a workforce that feels like it’s perpetually behind. In that vein, Nawaz recommends that companies encourage all employees, from leadership down, “to create and save buffer space for change,” she said. Leaders can work with team members to understand how much of their workday is interrupted by the unexpected. From those learnings, employees can set aside blocks of time–maybe one free hour, a few days a week–as a container to hold that unexpected work. Embark on ‘Discovery Missions’ Many employees are trained to identify the problem, the solution, and then move forward. Times of upheaval offer opportunity for what Nawaz called “discovery missions.” She defines this as taking time to broaden your perspective of the issue, investigate the perceived problem, and discuss potential paths forward. “Again, we’re dealing with uncertainty–we don’t know what the answer is and we’re wasting a lot of time when we quickly determine what the issue is.” Bahrami stressed the importance of offering employees options as they navigate the future: “Let the employees participate in selecting the option that suits them, and make sure managers are fair, equitable, and consistent as they develop the options.” Frame Change as an Opportunity  “Change can be perceived either as a benefit or as a threat, a positive or a negative,” as Bahrami put it. “During transformational times, people can look at the glass half full, not half empty.” She recalled the abrupt switch to online teaching during the lockdown, which offered an opportunity for educators to learn about new ways of teaching and engaging with students online, and develop new capabilities in the process. If change is framed as an opportunity, and employees are empowered to succeed and be honest about their needs, it’s the beginning of a strong framework to navigate the unknowable. Editor's note: From Day One thanks our partner who sponsored this story, Bravely. You can read more here about the company's philosophy of coaching. Emily Nonko is a Brooklyn, NY-based reporter who writes about real estate, architecture, urbanism and design. Her work has appeared in the Wall Street Journal, New York magazine, Curbed and other publications.

Emily Nonko | November 05, 2021

How a Personal Struggle Led to a Company Culture of Well-being

We tend to perceive the Great Resignation and burnout as collective events, since they’ve been so pervasive, but it helps to keep in mind that they are a series of individual ordeals. James Kinney went through a struggle of his own that now helps shape the corporate culture of well-being at the ad agency Ogilvy, where he is the global chief diversity, equity and inclusion officer and North American chief people officer. “At Ogilvy, we’re not immune to the problem,” he acknowledges. But his personal story offers even more candor. Early in his career, while working at a law firm, Kinney was coping with the stress that came from long hours and demanding tasks by eating and drinking more than he should–whatever it took to stave off the symptoms of burnout. Then, after a day spent at a music festival, he ended up in the ER because of a combination of dehydration and heat stroke, an experience that in turn triggered an anxiety disorder. When he got back to work, he white-knuckled it, but the symptoms did not subside, to the point that he developed agoraphobia. Medication only led to depression. Then one day, Kinney flushed the meds and decided it was his job to manage his anxiety, just as people do when living with chronic physical conditions. “I already lost three years of life through my avoidant behavior. I love myself too much to keep going through this,” he told himself. Kinney proceeded to quit his job, go to church often, and got certified as a yoga teacher. He pivoted to consulting work and eventually to HR. Now, in his position at Ogilvy, he tells his story as part of his effort to shape a culture that deals frankly with mental-health issues, he told CNBC correspondent Sharon Epperson in a fireside chat at From Day One’s October virtual conference, “Promoting Employee Mental Health, Wellness and Stress Reduction.” “I shared because there's always someone who needs it,” Kinney said. Epperson responded that she couldn’t agree more. As a brain aneurysm survivor, she too had to make her health her job, especially in the gradual recovery process that comes with the condition. While the average American worker might not have dealt with these specific health issues, nearly 80% of workers are worried about their mental health, according to a recent Conference Board survey of 1,800 U.S. workers, most of them citing burnout and stress as the causes. That’s up from about 55% just six months ago. At a time of intense competition for workers, this puts the onus on employers to show that they care about this kind of suffering–and to find practical ways to address it. Kinney shared some of the insights from Ogilvy’s workplace: The Importance of Investing Those who can afford to leave, quit; the ones who stay behind often have to do the job of two to three people. Conscious of this dynamic, Ogilvy created a partnership with Calm, which offers meditation and relaxation apps, to create a program called Mindful Manager. “When you look at behavior and emotional contagion, managers are driving the day-to-day operations and change,” Kinney observed. “The warzone is in the middle.” The company’s aim was to change the behavior of 840 key people across 44 teams by providing them with a ten-minute guided meditation each morning. “As a culture, it’s OK not to be OK, but give employees the tools,” Kinney said. “You can town-hall something to death, but you have to engineer it into the operation structure of the business.” A conversation on wellness: James Kinney of Ogilvy, left, with moderator Sharon Epperson of CNBC (Image by From Day One) Setting up a new program costs money, but so does replacing someone who quits, which typically amounts to 10% of their salary and 60 days of hiring effort, said Kinney. That’s the hidden cost of failing to retain workers, which he calls “ghost money.” If leaders aren’t conscious of the impact of their failed relationships with employees, “the ghost money is going to get you. It costs money to replace people,” Kinney said. “Over time, I’d rather have someone that I worked with for ten years than to burn them out after two, so you can think about that in a linear way,” he said. With the departure of employees, “you’re paying recruiter fees, you’re losing knowledge transfer, you're losing the productivity in your business. That’s ghost money. You can’t see it in the P&L or in the balance sheet, but it’s money that you’re losing.” The solution, said Kinney, is to invest in well-being that goes beyond the typical medical coverage. “Basically, each employer should invest about $1,000 per year per person,” he said, to be distributed in subscriptions, days off, and other considerations. “It costs you far more to lose a person than to invest in $1,000 per year per employee.” Understanding the Impact of Technology   “I don't think that when Steve Jobs invented the iPhone, he knew it would become an appendage,” said Kinney. “The phone is now a hand, an arm,” he said, referring to the psychological attachment brought by push notifications. “We weren’t meant, as human beings, to be constantly notified,” he said. “The news is gamified, shopping is gamified. We're all rewired to always have dopamine triggers,” he observed. This model also translated to workplace management, where email chains have now been supplanted by multiple Slack channels and countless other bids for the worker’s attention. Calendar apps, meanwhile, enable schedules to become even more densely packed with meetings. “What we find that in the virtual environment, we didn’t have rules of engagement, just like social media. So people are booked every 30 minutes, or every single hour for 10 to 15 hours a day, where folks can’t even use the restroom or get something to eat,” Kinney said. “So the burnout has been exacerbated with that. You have people that are just saying, ‘I don't want to do it, I’m not coming back.’ The sad thing is that they’re having to choose between their health and work and making a living­–and they shouldn't have to.” Appreciating How the Human Mind Works Humans, Kinney observed, are usually either chasing pleasure or running from pain. “If you don’t want people on your team to leave, use pain in the conversation,” in the sense of being observant of where those pain points are–and who should be responsible for knowing about them. It’s really the manager’s job to retain staff, not HR, he said. “If you don’t want all these people to leave, give managers the practice tools, and give them the how. Give the time they need, build the infrastructure,” Kinney said. That means being thoughtful about the structure of workdays. In the case of project management, for example, it makes little sense to have a standing meeting every day for 30 minutes, Kinney said, because it means constantly stopping and starting he conversation. “Instead of having five, 30-minute meetings, block two hours straight just once,” he said. “Start and finish the project in two hours.” This also means giving people the flexibility to work when it feels best to the worker. A mother with two young children could be the most productive at night, once she’s done taking care of them for the day, while it’s inadvisable to force someone in London to keep U.S. business hours, Kinney said. These pieces of advice don’t apply only to a creative business like Ogilvy, Kinney believes. “It’s an agnostic practice: within all knowledge workers, it will work. It’s about reengineering the habit loops of the organization. Culture can be shifted, but that happens over time.” Angelica Frey is a writer and a translator based in Milan and Brooklyn.

Angelica Frey | November 04, 2021

Stress: What You Can Do to Help Your Workers Relieve It

The pandemic may be easing, but the stress for workers carries on. Uncertainty may be the worst part of it: Are we back in the office–or not? Should my younger kids get vaccinated? Does my manager understand how shorthanded we are? Can we plan a vacation? “People still have anxiety, they still are having trouble with their kids and their parents and their relationships,” said Christine Celio, Ph.D., the national clinical director for mental health integration at One Medical. “But on top of that, you’ve got the health and financial strain, people still struggling with child care [as well as] what has happened when people have had to quarantine, not seeing people’s families for years, and personal differences about risk tolerance.” In the face of this, the workforce is struggling to stay productive. According to this year’s Women in the Workplace survey by McKinsey & Co. and LeanIn.org, 42% of women and 35% of men say they are burned out, up from 32% and 28%, respectively, in 2020. With all this in mind, “Is it any wonder that the Great Resignation is happening right now? It seems awfully easy to burn those bridges and walk away,” said Fast Company staff editor Lydia Dishman, who moderated a panel discussion on individualized stress relief at From Day One’s October virtual conference on “Promoting Employee Mental Health, Wellness and Stress Reduction.” With many workers quitting and companies struggling with shortages of employees to get the work done, managers need to renew their focus on the people still on the job. “So what can employers do to help their people feel better and not head for the exit?” Dishman posed to her panel. A few of their suggestions: Behavioral Changes Need to Start With Managers Kelly Butler, SVP of global HR services at Rackspace Technology, a cloud-computing provider, said it’s up to corporate leaders to model healthy behavior if they want to mitigate the effects of stress on workers. For example, if executives are telling their employees to take advantage of their paid-time-off benefits, the leaders need to be doing it too. Speaking about stress, top row from left: moderator Lydia Dishman of Fast Company, Kelly Butler of Rackspace Technology, and Christine Celio of One Medical. Middle row, from left: Ashley Oster of E4E Relief, Julia Corcoran of Modern Health and Jennifer Lavoie of Piedmont Healthcare. Bottom: Yolanda Haynesworth of Grey Group (Image by From Day One) Butler said her team has embraced small behavioral changes that have an outsized impact on morale. Back when they were all in the office, team members at Rackspace used to take part in walk-and-talk meetings, outdoors with coffee cups in hand–an experience they now replicate with smartphones and earbuds. Before beginning more formal, sit-down virtual meetings, Rackspace leaders often instruct individual team members to take a deliberate pause. “Sometimes I just pull up a five-minute meditation from YouTube or it’s a five-minute stretch break. There are a lot of great, free resources out there,” Butler said. “It’s really just reminding people, ‘It’s OK to take five minutes.’” And while on vacation, workers are encouraged to share photos with colleagues from their time away from the company. Adjust the Relationship With Technology As much as technology has helped teams connect through the pandemic, side effects have emerged, most notably Zoom fatigue, when exhaustion sets in after too many video meetings, which comes with their increased cognitive demands. New research indicates that women and newer employees may be most susceptible to the problem. Yolanda Haynesworth, EVP of health and wellness at Grey Group, the global ad and marketing agency, said workers at her company have received stipends to help make their work-from-home space more comfortable and enjoyable. But whenever possible, leaders are also encouraging Grey workers to “move away from tech,” and do their best to reestablish personal connections with safe, in-person meetings. As part of trying to disrupt the always-on aspect of remote work, Haynesworth said Grey is easing back on what she called the “run, run, run” mentality. “Because if you don’t, everyone will just keep going,” she said. Provide Attainable Options for Preventative Care One of the sneaky things about rising stress is that it can give people the feeling that they don’t have time to do anything about it. Julia Corcoran, Psy.D., director of clinical strategy and experience at Modern Health, a mental health and wellness platform, said that those who wish to adopt routines geared toward better mental health might need multiple options, so they can settle on at least something. With seemingly everyone so busy, “going to someone and saying, ‘Well, if you just meditated for ten minutes a day, we promise research says you’ll feel better,’ that may be true, but they struggle to find that time,” Corcoran said. Modern Health medical professionals have gone out of their way to present a number of options to employees, she said. “Is it a two-minute meditation? Is it a meditation group? Is it a healing circle for the Black community that we started this year? There are just different ways that people are going to want to engage.” Normalize Mental Health Care Conversations    “People usually know that they need an annual physical exam; that’s not something that’s stigmatized,” said One Medical’s Celio. But in many cases they don’t consider going to the doctor for mental health treatment, in part because of the social stigma against it. That’s why One Medical redefined its annual exam into a more holistic treatment event they call a “Live Well Visit.” “We ask about mental wellness and how people are feeling, so we start that conversation early. And then we really work on mental health promotion during those visits,” Celio said. “You don’t have to be broken to get the help you need. And I see that as a psychologist–people come to me when they are at their worst, and we go back in their history and we see places where someone could have intervened earlier.” Doing what Celio called “preventative work”–having discussions about mental health concerns before they possibly become more extreme, and treating them with prescriptions for better sleep, a healthier diet, reduced substance use, and more exercise–can also save money because “not everyone needs to go to therapy.” Employers: Keep Your Ears Open Leaders can communicate with workers in charge of their Employee Assistance Programs (EAP), which are often under-utilized, to heighten awareness of any endemic issues throughout the staff. Jennifer Lavoie, director of employee well-being at Atlanta-based Piedmont Healthcare, said her company collected data from its workers about the mental health issues they’re facing–depression, stress, anxiety–and shared it anonymously with EAP partners. If the HR leaders at Piedmont can get workers to engage more with the EAP, perhaps the specialists on that side of the exchange could ask “more pertinent questions” of struggling workers, Lavoie said. “We’ve been telling these workers that they’re superheroes for two years now. Superheroes should be just fine, right? So we’ve kind of done them a disservice,” Lavoie observed. Demonstrating what an HR leader might advise an EAP specialist, Lavoie added: “If they’re calling you, they’re calling for a reason that might be for their child, it might be for their partner, but let’s really try to extract what they need as well.” One of the things that HR leaders hear is that workers aren’t aware of all the benefits they can use. “We’ve had a lot more touch points with human resources where they actually had to come back and say [to workers], ‘You do know you have benefits where you can get massages,’ because most people just don't even know about it,” said Haynesworth. In general, employees need refreshers about the options they “can tap into for their own personal well-being.” Provide for Financial Emergencies–and Let Employees Help Since personal finances are often a significant source of stress, an increasingly popular program that many employers are offering is emergency financial help for employees who get into tight spots because of natural disasters, health emergencies, and other unexpected events. Typically, these disaster-relief programs dispense charitable grants to the workers in need, drawn from funds donated by the corporation as well as workers. “Philanthropy is actually an awesome way to have people connected, because we all feel so helpless right now,” said Ashley Oster, VP of marketing and partnerships at E4E Relief, which partners with companies to coordinate charitable programs. “The employer being able to make that a part of their culture and having things like employee relief set up, having ways to give set up, is really meaningful to their employees.” As research has shown, giving can be good for your health, lowering blood pressure and reducing depression and stress, while increasing self-esteem and happiness. Reaching out to employees with all these types of opportunities to improve their mental health, especially now when “the world is on fire,” Haynesworth said, can help boost morale and engagement across a company. It’s up to leaders to take the first step. “If we’re not acting during that time,” Haynesworth continued, “that is going to be a huge blow to these employees in terms of respect.” Michael Stahl is a New York City-based freelance journalist, writer, and editor. You can read more of his work at MichaelStahlWrites.com, follow him on Twitter @MichaelRStahl, and order his first book, the autobiography of Major League Baseball pitcher Bartolo Colón, at Abrams Books.

Michael Stahl | October 30, 2021